HR & Admin Executive (Foreign Worker Management)

**1. Recruitment & Foreign Worker Management**_
- Manage recruitment and onboarding of production workers, including foreign employees.
- Oversee work permits, visas, renewals, and immigration documentation in compliance with legal requirements.
- Maintain accurate and up-to-date worker records, including attendance, leave, and medical claims.
- **2. Overtime & Attendance Management**_
- Prepare accurate monthly overtime (OT) reports in compliance with labor laws and company policies.
- Track and update attendance records to ensure proper payroll processing and adherence to company policies.
- **3. Orientation & Training**_
- Conduct induction programs to familiarize new workers with company rules, culture, and safety practices.
- Organize and coordinate training programs to enhance workers’ skills and job readiness.
- **4. Employee Relations & Grievance Handling**_
- Act as the first point of contact for workers’ issues and grievances.
- Handle conflict resolution professionally to foster positive employee relations and a supportive workplace.
- **5. Monitoring & Compliance**_
- Conduct routine inspections of production areas and workers’ hostels to ensure adherence to safety, hygiene, and company policies.
- Ensure compliance with statutory labor laws, workplace safety, and other regulatory requirements.
- **6. SOPs & Policy Development**_
- Collaborate with factory PICs to develop and implement SOPs for foreign worker management.
- Review and update company policies, procedures, and forms to improve efficiency and compliance.
- **7. Office Administration & Support**_
- Oversee daily office operations, including supplies, equipment, and office cleanliness.
- Coordinate with vendors and service providers for repairs and maintenance of facilities and equipment.
- Serve as the main point of contact for internal and external communications.
- Manage office inventory and ensure adequate stock levels.
- Handle incoming and outgoing mail, packages, and ensure proper distribution.
- Supervise and coordinate with security guards and cleaning staff to maintain a safe and well-kept office environment.
- **8. Health, Safety & Environment (HSE)**_
- Participate actively in the company’s safety committee and support HSE initiatives.
- Ensure compliance with health, safety, and environmental regulations in the workplace.

**Job Requirements**
- Diploma / Degree in Human Resource Management, Business Administration, or a related field.
- Minimum 2-3 years of HR and administration experience, preferably with exposure to foreign worker management.
- Good knowledge of Malaysian labor laws, immigration procedures, and statutory compliance.
- Strong interpersonal, communication, and conflict resolution skills.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Able to work independently, detail-oriented, and highly organized.
- Willing to conduct site/hostel visits and liaise with external authorities.
- Willing to be on call during non-working hours to respond promptly to urgent worker-related issues and emergencies.

**Key Competencies**
- Compliance & Regulatory Knowledge - Strong understanding of labor law and immigration processes.
- People Management - Ability to manage worker relations and resolve grievances effectively.
- Organizational Skills - Strong multitasking and time management abilities.
- Communication Skills - Effective verbal and written communication in Bahasa Malaysia and English
- Problem-Solving - Practical and solution-oriented in handling workforce issues.

Pay: RM2,800.00 - RM3,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Professional development

Willingness to travel:

- 50% (preferred)

Work Location: In person