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Human Resources Assistant

3 weeks ago

Ipoh, Malaysia Hovid Berhad Full time

**_Responsibilities: _**
- Supports human resources processes by administering data, scheduling appointments, maintaining records and information.
- Assist in the recruitment process such as prepare the job advertisement material and interview arrangement.
- Assist in new joiners’ onboarding such as schedule orientation and training sessions, biometric registration for attendance, arrange pre-employment medical examination and update employee information.
- Schedule employees’ annual medical examination
- Ensure the documentation and records keeping as per HR Policies or GMP standards.
- Answers the telephone, relays message, maintains equipment and supplies, etc.
- Prepare and issue memorandums to employees
- Serve as point of contact with vendors, administrators, routine servicing (e.g., photocopier machine, water dispenser etc.)
- Update, maintain and prepare reports on general HR expenses including medical costs, photocopier expenses and other admin expenses.
- To perform audit and ensure the cleanliness of the meeting rooms, office and surroundings.
- To involve in project improvement for the departments to meet departmental goals.
- To perform ad-hoc assigned tasks from time to time.
**_Requirements: _**
- Minimum certificate/diploma/bachelor’s degree in business administration or equivalent with 1-2 years’ experience in an administrative role.
- Required Skill(s): Communication skills (both written and verbal), Tracking skills, Word processing skills, Time management skills, Administrative writing and reporting skills
- Works well under pressure and meets tight deadlines.
- Meticulous, positive attitude and able to work with mínimal supervision.

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Professional development
Schedule:

- Monday to Friday
Supplemental Pay:

- Overtime pay
**Experience**:

- Human resources: 1 year (preferred)
- Administrative experience: 1 year (preferred)