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International Business Support

2 weeks ago

Shah Alam, Malaysia ACE PRINT SDN BHD Full time

**5 days work per week**:

- **Flexible Working Hours**:

- **Opportunity for career growth and advancement**:

- **Medical and hospitalization benefits provided**
- **J**_**ob Responsibilities**:

- Assist the international business team with daily administrative tasks, such as managing schedules, correspondence, and general office support activities.
- Responsible may include Screen calls, receive visitors, and direct them as needed
- Handle word processing, filing, and other office duties to ensure smooth operations.
- Conduct internet research as required, providing the team with relevant information for international business development.
- Maintain proficiency in essential software programs and ensure data is organized and accessible.
- Prepare and maintain various status reports, including activity updates, sales progress, follow-up reports, and adherence to set goals.
- Coordinate the submission of proposals, ensuring all documentation is accurate and delivered on time.
- Assist in planning meetings, tracking sales progress, and troubleshooting minor technical issues related to sales.
- Follow up with clients for the collection of outstanding payments, ensuring timely and accurate transactions.
- Work closely with the accounts department to ensure proper payment documentation.
- Process confirmed orders and forward them to the production team once payment is received.
- Ensure all order information is accurately recorded and communicated to relevant departments.
- Coordinate with the sales team, production, and logistics departments to facilitate export shipments and ensure timely delivery.
- Liaise with forwarders and forwarding agents for shipment bookings and ensure all shipping documentation is completed correctly.
- Issue export documents such as invoices, packing lists, certificates of origin, and other necessary paperwork.
- Update shipment schedules to ensure proper tracking and monitoring of international shipments.
- Record all funds received and provide updated information to the accounts department for proper financial tracking.
- Assist in reconciling payment records and ensuring financial documentation is accurate.
- Ensuring teamwork and good rapport with colleagues and cooperate with other section of department to ensure the work is performed with quality and efficiently
- Obey and follow all instruction, regulation & policy given by the company at all time
- Ensure compliance with international trade regulations, export/import requirements, and company guidelines.
- Perform any others duties assigned by superior
- Undertake other special assignments, ad-hoc job / project as and when required by the Management / superior from time to time
- **Job Requirements**:_
- Preferably the least 1-2 year(s) of working experience in sales / export or the related field
- Knowledge in export documentation and procedure will be an added advantage
- Excellent verbal and written communication skills, with proficiency in English (additional languages are a plus)
- Excellent organizational and multitasking abilities
- Detailed, organized and good time management
- Details oriented with good analytical skills and meticulous
- Strong work ethic and a high level of professionalism and integrity
- Being cooperative is very important in the role
- Fast learner, pro-active, self-driven and self-motivated
- Able to work independently under mínimal supervision
- Ability to work under pressure and meet deadlines
- **Working location : Shah Alam Section 32**

**Confidentiality assured.**

Pay: RM3,500.00 - RM4,000.00 per month

Schedule:

- Day shift

Work Location: In person

Expected Start Date: 06/09/2025