Clinic Secretary and Administrative Executive

3 days ago

Bandar Utama, Malaysia BeHealth Clinic Full time

To provide comprehensive administrative and secretarial support to ensure smooth day-to-day operations of the clinic, deliver high-quality patient service, and assist management in coordinating medical, corporate, and operational matters.

Key Responsibilities

**Administrative Support**
- Maintain accurate and up-to-date filing systems (patient records, corporate client files, vendor contracts).
- Prepare letters, memos, quotations, invoices, and reports as required.
- Coordinate correspondence with external parties (corporates, panels, insurers, vendors).
- Assist in preparing documents for regulatory compliance

**Secretarial & Management Assistance**
- Provide secretarial support to Clinic Director/Doctors (meeting scheduling, minutes, travel bookings).
- Draft and circulate meeting agendas, record minutes, and ensure follow-up on action items.
- Support in organizing events, conferences, health talks, and corporate wellness programs.
- Help the Admin manager to prepare the salary reports.

**Qualifications & Skills**
- Minimum Diploma/Degree in Business Administration, Healthcare Management, or related field.
- Prior experience in healthcare/clinic setting is an advantage.
- Strong communication skills in English, Malay (Mandarin an advantage).
- Proficiency in MS Office.
- Organized, detail-oriented, with ability to multitask under pressure.

Waktu Klinik/ Clinic Hours: 8.30 am - 5.30 pm

Hari kerja/ Working Days: 5 hari.

Kawasan / Area: Bandar Utama (BU 11), Petaling Jaya Selangor

Faedah / Benefit:

- KWSP
- SOCSO
- Overtime pay
- Annual Leave

**Job Types**: Full-time, Permanent, Contract
Contract length: 24 months

Pay: RM1,800.00 - RM2,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Work Location: In person

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