Personal Assistant

**Job Review**:
**Key Responsibilities**:
**Administrative Support**:

- Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organizing travel arrangements.
- Draft and proofread correspondence, reports, and presentations for the Managing Director.
- Organize and maintain filing systems, ensuring proper documentation of important records and financial documents.

**Accounts & Finance**:

- Assist with budgeting, financial planning, and preparation of reports.
- Maintain and update financial records, ensuring accuracy and compliance with company policies.
- Prepare and reconcile expense reports and track financial transactions.
- Assist in the management of cash flow, invoicing, payments, and receipts.
- Monitor and track accounts payable and receivable, liaising with vendors, clients, and internal teams to ensure timely and accurate transactions.
- Assist the Managing Director with financial decision-making by preparing data and reports for review.
- Support the Managing Director in audits, financial reviews, and other finance-related projects.

**Project Coordination**:

- Help plan and manage special projects, ensuring deadlines are met and resources are effectively allocated.
- Coordinate with various departments to gather and present information on ongoing business and financial projects.

**Confidentiality & Compliance**:

- Maintain the highest level of confidentiality, particularly regarding sensitive financial data, contracts, and business dealings.
- Ensure compliance with relevant company policies and financial regulations.

**Liaison and Communication**:

- Act as the primary point of contact between the Managing Director and internal/external stakeholders, handling requests and inquiries efficiently.
- Coordinate and prepare meeting materials, including agendas, reports, and follow-up actions.
- Maintain strong relationships with key clients, suppliers, and partners.

**Travel Planning & Coordination**:

- Manage the full travel process, including booking flights, accommodations, car rentals, and transportation. Ensure all logistics are in place for business trips, conferences, and client visits.
- Research and recommend travel options. Good at apps research such as Xiao Hong Shu, Instagram, TikTok and etc.
- Optimize travel itineraries at good costs while maximizing efficiency and comfort.
- Ensure all travel arrangements are well prepared for the travel plan.
- Manage bookings for flights, hotels, meeting venues, and other accommodations, ensuring timely confirmations.
- Liaise with travel agencies and suppliers to negotiate rates and obtain the best options.
- Assist with the preparation of necessary documentation, such as visas, travel insurance, and itineraries, ensuring compliance with both domestic and international travel regulations.
- Provide detailed itineraries and travel documents to travelers. Prepare necessary materials for meetings, events, and conferences related to business travel.
- Provide continuous support during trips, assisting with any unforeseen changes or issues, including cancellations, re-bookings, and emergency situations.
- Gather feedback from travelers on their experiences and ensure any post-trip requirements are met. Track and analyze travel spending trends for future improvements.

**Praying Assist**
- Assist in preparing prayer food for praying on the 1st and 15th day of the lunar calendar month in the MD room.
- Assist in watering plants every 2 days if any in the MD rooms.
- Assist in preparing water and tea when the MD enters the office.
- Ensure MD’s stationery are replenished and prepared for his usage.
- Performs other required functions from time to time as may be assigned by the MD.

**Job Types**: Full-time, Permanent

Pay: From RM5,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Work Location: In person