HR & Administrative Officer

**Summary**

**Main Role (based at Damansara Heights, Kuala Lumpur)**
- Responsible for the overall administration job function and assisting HR & Admin Department**What you'll do**
- **Travel arrangements**: Responsible for the travel arrangements (flight booking, accommodation, and assistance for ground arrangements for incoming visitors.
- **Renewal of company contracts/agreements**: Ensure all renewals are renewed before expiration dates, e.g. building Tenancy Agreements, company car insurance and road tax, company insurances, certificate of premise license, mobile contracts, vendors' contracts etc.
- **Utilities management**: Liaise with government agencies, utility service providers for applying/renew/terminate office related license or services and verify monthly invoices and submit onto finance after approval
- **Dealing with vendors**: Liaise with building management, parking attendance, courier companies, contractors, food caterer etc. whenever needed for office maintenance and administrative requirements.
- **Maintaining Employees Asset List**: Responsible for maintaining the Asset List for all employees in Malaysia to ensure that all company assets are registered accordingly prior providing to the employees.
- **Employees Hospitalization & Surgical Insurance scheme**: Responsible for the H&S policies for new employees and support the local employees if they have any query for Etex Group's business travel insurance for their business trips.
- **HR & Admin Expenses Report to HODs**: Update and maintain a monthly record of the local employee's expenses such as petrol card usage, toll card reloads, mobile phone call expenses, mileage and providing a quarterly report of these expenses to all HODs
- **Office admin purchase**: Responsible to purchase and manage stocks for usage of office beverages and stationaries
- **Safety related matters**: Responsible to report the monthly Accident Reporting at EHS Management App. Lead the bi-monthly SafeStart Refresh & Safety Talk. Update the required details at EHS Site Excellence Tool
- **HR projects**: Assist in roll out the HR projects launched from Etex Group (i.e. Me & Etex Survey, Etex Challenge, Teammates of Etex) and assist in teammates engagement activities
- **General office administration and support**: Upkeeping of office premise and ensure the safety of premise

**What you'll bring**

**Required Experience**
- Possess a diploma/degree in Business Administration with minimum of 2 years working experience in related fields. Working knowledge in HR is an added value.
- PC skills are necessary for the use of internal programs and software, especially Microsoft Office (words, excel and PPT).
- Good command of English Language is a prerequisite. Other language skills in Mandarin and Bahasa Malaysia is an added advantage.
- Good knowledge of administration principles and techniques including working with tight deadlines and meeting deadlines.
- Excellent capacity to plan and organise his/her job and projects and meeting deadlines.
- Able to work under mínimal supervision, independently or as part of a team.
- Possess a positive attitude and good communication skills dealing with all relevant parties

**Why join us?**
- Working with Etex Malaysia, you will be keen to learn, grow and develop your career. You will be part of a culture that relies on continuous improvement, teamwork, and communication. In return, we offer an attractive remuneration package that rewards you for your efforts. You will be part of a strong team and benefit from career opportunities that come from a global company.