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Part-time HR and Administration Officer

2 weeks ago

Kuala Lumpur, Malaysia ZhenHub Full time

HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly.

**Responsibilities**:

- Maintaining physical and digital personnel records like employment contracts
- Update internal databases with new hire information
- Develop and oversee the recruitment process
- Create and distribute guidelines and FAQ documents about company policies
- Gather payroll data like bank accounts and working days
- Publish and remove job ads
- Oversee all staff engagement for the country office and manage the new hire orientation and exit process
- Prepare reports and presentations on HR-related metrics like total number of hires by department
- Develop training and onboarding material
- Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
- Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
- Enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
- Responsible for the full spectrum of the HR / Payroll & Administration
- Undertake employee training and development and make recommendations.
- Oversee the coordination and implementation of annual performance reviews.
- Employee Relations
- Coach, counsel, and discipline employees.
- Work with senior management to resolve employee relations issues pragmatically.

Requirements and skills
- Work experience as an HR & Admin Officer or similar role
- Knowledgeable with Human Resources process
- Essential knowledge of labor legislation
- Experience using online office tools
- Organizational development skills
- Good verbal and written communication skills
- BSc in Human Resources Management or relevant field
- Job Type: Part-time, hourly rate

(required) Language:

- English and Mandarin (required)

**Job Type**: Part-time