Business Administration Support

5 days ago

Kuching, Malaysia Agensi Pekerjaan Ideal Reliance Sdn Bhd Full time

**Responsibilities**:

- Serve as the Office Reception Support;
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Monitors visitor access and issues passes when require include safety briefing for local visitor.
- Developed and implemented office management procedures, monitoring clerical functions, increasing training efficiency, team productivity and accuracy.
- Planning, scheduling, and co-coordinating internal and external meetings.
- Implements office policies and rules by establishing standards and procedures, measuring results against standards, and making necessary adjustments including interface with Government Officials.
- Coordinate the office cleaning schedule; ensuring office, meeting room, pantry and other facilities are tidy, clean and safe.
- Operate office equipment and arrange for repairs when equipment malfunctions (fax machines, copiers, phone systems, fire extinguisher, air-conditioning, projector, fire alarm system etc.).
- Coordinate with Landlord; on parking matters; office repairs and other maintenance repairs.
- Request quotation, order office supplies/consumables (stationery, packing equipment, pantry supplies, copier supplies, janitorial need & hygiene, electrical, first aid kit etc.) and seek support/approval from payee cardholder.
- Manages incoming mail so that it is opened, sorted, and distributed in a professional and timely manner.
- Receiving the mail - the incoming mail is received by the receptionist brought to the office by the postman or courier service.
- Provide support for on boarding/offboarding of staff.
- Act as Office Warden, First Aider and Telephone Operator/Historian during ERP.

**Skills & Requirements**:

- Minimum Diploma or Degree in any fields, strong preference majoring in Human Resource, Office Management, Accounting & Finance, Marketing.
- STPM/Polytechnic Certificate can be considered with more than 5 years working experience.
- Attention to details.
- Computer Literacy (particularly excel and GSAP/SAP will be most preferred).
- Fluent in English & Bahasa Melayu.

**Additional Details**:

- Working Hour: Monday to Friday, 9.00 am to 6.00 pm
- Contract Duration: 12 months
- Location: Kuching, Sarawak
- Salary Offered: RM 2,800

**Job Type**: Contract
Contract length: 12 months

**Salary**: RM2,800.00 per month

Ability to commute/relocate:

- Kuching: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 3 years (preferred)
- Office Management: 3 years (preferred)

**Language**:

- English (preferred)

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