Executive - Procurement

4 days ago

Petaling Jaya, Malaysia Cycle & Carriage Bintang Full time

**RESPONSIBILITIES**:
**Purchasing Engagement**
- Engage with the various stakeholders to ensure that procurement policy, processes and internal controls are adhered to.
- Participate in tenders and negotiate with Vendors on feedback, clarifying requests and pricing. Provide recommendation on Vendor selection and alternative solutions for purchasing activities.
- Review system Purchase Requisitions and ensure purchasing authorities are accurately reflected in limits of authority documentation.
- Work closely with General Counsel to ensure contracts are drafted with a relevant tolerance of risk applicable to the organization.
- Coordinate quotation management, including new quotations, renewals and variance analysis. Provide recommendations as required.
- Perform sourcing, liaising and negotiating with new and existing vendors, negotiating commercial terms with vendors such as Price, Delivery Lead Time, Quality of Goods & Services and etc.

**Process Optimization**
- Perform quarterly procurement policy controls testing. Where process is incompliant, make recommendations to improve efficiencies or controls. Report quarterly on controls testing outcomes.
- Integrate existing procurement technology to future systems within the group of companies. Ensure where possible, straight through processing, clean data transfer and limited human interaction are achieved.
- Work closely with Group Finance Operations to ensure an end-to-end view on any new processes or system integration topics.
- Document process flows and communicate to the business units accordingly.

**Reporting & Analysis**
- Working closely with Financial Planning & Analysis function, align and report on all procurement activity, spending and saving. Give active involvement in yearly capex budgeting process.
- Prepare ad-hoc analysis and tracking on cost related topics. Bring transparency to the organization on large purchases. Identify areas of spend or supplier consolidation for review.
- Take responsibility in vendor selection, management and vendor half yearly and yearly performance evaluation and assessment.

**Vendor Management**
- Ensure adequate Vendor checks are conducted with regards to anti-money laundering, legal sanctions and other regulations. Enforce Vendor signoff on group specific disclaimers and other relevant documentation.
- Work closely with Finance Operations functions to monitor unused vendor lists. Implement internal controls on vendor selection, usage and archiving policy.
- Assist in Vendor discussions, conflict resolution and communication between Cycle & Carriage and relevant Vendor as required.

**REQUIREMENTS**:

- Relevant qualification (any level).
- Demonstrated professional experience is considered in lieu of the above formal qualifications
- Knowledge of the purchase to pay process, with emphasis on end to end workflow.
- Industry best practice in procurement techniques, internal controls and technology.
- 3 or more years of procurement experience in a progressively growing spend capacity.
- Experience over a wide range of purchase sizes and items
- Strong command of written and verbal English.
- Commercial negotiation, conflict resolution and communication ability.
- Concise, articulate and able to act as an advisory to Functional Stakeholders.

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