HR & Admin Executive

**TASKS & RESPONSIBILITIES**

**Recruitment and Talent Acquisition**:

- _Assist in developing and implementing short-term and long-term recruiting strategies and sourcing channels in order to facilitate quick time-to-hire across all opening roles and build a talent pipeline to support the company’s growth._
- _Collaborate with hiring managers to understand staffing needs and provide guidance on best practices for talent acquisition._

**Payroll Management and Leave Management**:

- _Ensure accurate and timely processing of payroll for all employees, including salary calculations, deductions, and statutory contributions._
- _Handle payroll inquiries and discrepancies, resolving issues promptly and accurately._

**Employee Engagement Activities**:

- _Plan, organize, and execute employee engagement initiatives to foster a positive and inclusive work culture._
- _Coordinate team-building activities, wellness programs, and recognition events to boost morale and promote employee satisfaction._
- _Solicit feedback from employees and implement improvements to enhance the overall employee experience._

**Employee Relations and Performance Management**:

- _Foster positive employee relations by addressing employee concerns, resolving conflicts, and promoting a supportive work culture._
- _Manage performance appraisal processes, providing coaching and support to managers and employees as needed._
- _Implement performance improvement plans and disciplinary actions when necessary, ensuring fairness and consistency._

**Compliance with Malaysian Labor Laws**:

- _Stay up-to-date with changes in Malaysian labor laws and regulations, ensuring compliance with all HR practices and policies._
- _Develop and update HR policies and procedures to align with legal requirements and industry best practices._
- _Work closely with legal counsel when needed to address compliance issues and mitigate legal risks._

**Foreign Worker Management**
- _Perform periodical audit on foreign workers accommodation in the hostel_, _etc._
- _Oversee other jobs /issues pertaining to foreign workers (embassy, KDN, Immigration, Fomema, etc.)._
- _Ensure the foreign workers renew passports and permits updated accordingly to SOCSO, Immigration, and Fomema._

**Administration and Ad Hoc Tasks**:

- _Acts as a document controller to maintain and improve the effectiveness of ISO 9001:2015._
- _Monitor and control the job sheet & booking form within the department._
- _Ensure up-to-date payment of utilities, local authorities (MBSJ, pejabat tanah, KDEB), insurance and vehicle road tax._
- _Upkeep of office equipment (photostat machine, CCTV, conditioner, Stationery)_
- _Maintain director’s monthly claim_
- _Oversee office administration tasks. Handle ad hoc tasks assigned by company directors or other administrative duties as needed._

**Qualifications**:

- Require language(s): English, Bahasa Malaysia
- Minimum of 3-5 years of experience in HR roles
- Experience in conducting different types of interviews (phone, online and face-to-face)
- Knowledgeable in the ISO 9001 certification process.
- Solid knowledge of Malaysian labor laws and regulations.
- Strong communication and interpersonal skills, with the ability to build rapport and collaborate effectively with stakeholders at all levels.
- Proactive problem-solving skills and attention to detail.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person