Finance Executive/administrator

2 weeks ago

Shah Alam, Malaysia Mix Store Full time

**1. Accounts Payable Operations**
- Process, verify, and post supplier invoices with accuracy and timeliness, ensuring proper matching with purchase orders, goods receipt notes, and internal approvals.
- Manage full-cycle AP processes, including invoice validation, payment processing, and reconciliations.
- Schedule and prepare payment runs (e.g., cheques, online transfers, GIRO) in accordance with company policies and vendor payment terms.
- Ensure accurate coding of expenses to appropriate accounts, cost centers, and tax classifications.

**2. Vendor Relationship Management**
- Serve as the main point of contact for supplier payment inquiries and resolve discrepancies in a timely and professional manner.
- Build and maintain strong relationships with key vendors, ensuring smooth communication and timely resolution of issues.
- Monitor and reconcile vendor statements, following up on outstanding items or credit notes.

**3. Reporting & Reconciliation**
- Maintain up-to-date AP aging reports and assist in preparing monthly reports related to accounts payable.
- Support month-end and year-end closing activities by ensuring all payables are recorded accurately and within the reporting deadlines.
- Reconcile AP sub-ledger to general ledger to ensure completeness and accuracy of financial records.

**4. Compliance & Documentation**
- Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements (e.g., SST, VAT).
- Maintain accurate and organized records of invoices, payment confirmations, contracts, and correspondence for audit and reference purposes.
- Support internal and external audits by preparing necessary documentation and responding to audit queries.

**5. Other Responsibilities**
- Collaborate with the wider finance team on cross-functional tasks when needed (e.g., cash flow forecasting, expense analysis, vendor onboarding).
- Perform any additional duties as assigned by the Finance Manager or Management that support business operations and financial compliance.

**Qualifications & Experience**
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience: Minimum of 1-2 years of experience in Accounts Payable or finance-related administrative roles.
- Proficiency in SQL accounting software and system is preferred.
- Strong knowledge of MS Office, particularly Excel, for data analysis and reporting
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills for liaising with customers and internal teams.
- Ability to handle sensitive financial information with integrity and confidentiality.
- Able to communicate effectively in Mandarin (written and spoken), English, and Bahasa Malaysia. Proficiency in Mandarin is essential to liaise with Mandarin-speaking vendors, particularly from China operations.

**Job Types**: Full-time, Internship

Pay: RM2,800.00 - RM3,800.00 per month

**Benefits**:

- Free parking

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay

Work Location: In person

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