Personal Assistant to Founder

7 days ago

Kuala Lumpur, Malaysia FILLEA HEALTH AND BEAUTY SDN BHD Full time

We are looking for a resourceful and proactive Personal Assistant to join the team to support our founder. In this role, you will be responsible to manage schedule, collaboration arrangements, booking & travel arrangements, stylist & makeup, updating social media.

**Among the tasks that will be entrusted;**
- Act as a Private Secretary
- Be a team player - able to work longer hours if required.
- Flexibility and adaptability to given situations
- Good oral and written communication skills
- Organizational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Handling all aspects of personal work of the superior including personal social media account, stylist & makeup, collaboration arrangements with celebrities/influencers.
- Organize and maintaining schedule, making appointments
- Dealing with incoming/ outgoing correspondences. Writing letters, dictate minutes and reviewing interview scripts.
- Prepare documents, briefing papers, reports and interview scripts.
- Organize and attend meetings, events.
- Liaise with clients, suppliers, contractors, makeup artist, artist and any other person involved in projects.
- Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
- Attend all matters as per instructed by immediate superior any person assigned on behalf.
- Assisting in Personal Matters
- Being involved in household matters as assigned from time-to time by managing drivers, maids, any related assigned.
- Ensure the superior is well prepared for meetings, event, function or photo sessions.
- Carrying out background research and presenting findings.
- Organizing and attending meetings to ensure superior is well prepared for meetings.
- Meeting and greeting visitors at all levels of seniority
**OUR PREFERRED CANDIDATES FOR THIS ROLE ;**
- **IMMEDIATE Intake, to work in Diamond Square, Setapak**:

- Required language(s): Bahasa Malaysia, English
- Bachelor’s degree in mass communication/management / similar fields
- Minimum 2-4 years managing founders/celebrities
- Able to meet deadlines, multi-tasks and detail-oriented person
Resourceful person, always making sure things are being done

**Job Types**: Full-time, Permanent

**Salary**: From RM1,800.00 per month

**Benefits**:

- Flexible schedule
- Opportunities for promotion
- Professional development
Schedule:

- Day shift
- Flexible hours
Supplemental Pay:

- Overtime pay

**Education**:

- Diploma/Advanced Diploma (preferred)
**Experience**:

- Personal Assistant: 2 years (preferred)

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