Project/programme Coordinator

**Company Description**
Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

The Project/Programme Coordinator (PCo) is responsible for supporting and assisting the Project/Programme Managers (PMs) with the initiating, planning, monitoring & controlling, internal communicating and close-out phases of assigned projects/programmes. Ensuring Project/Programme deliverables such as artefacts, plans, cost estimates and reports are completed and filed within structured repositories. To provide assistance and support with project/programme management related SAP transactions.

Project/Programme Support:

- Support the effective execution of project controls related to the initiating, planning, monitoring & controlling, internal communicating and close-out phases of assigned projects/programmes.
- Support sales orders and transactions including order booking, shipping, billing, third party orders and new vendor creation. Assist with SAP transactions.
- Contribute to the provision of necessary support to cross-functional teams to achieve successful completion of projects/programmes to their committed delivery dates within budgeted costs operating as an embedded member of project/programme teams.
- Operate in accordance with the standard business rhythm that coordinates the activities of Global Programmes and Finance.
- Support the establishment and maintenance of the required minimum number of artefacts (e.g. Work breakdown Structure, Cost Breakdown Structure, Responsibility Assignment Matrix, Responsible Accountable Consulted Informed (RACI) Matrix, time scheduling, resource planning, risk and change management controls, etc) commensurate with the project/programme categorisation.
- Coordinating and supporting the completion of timely, accurate and standardised project/programme reporting across their assigned projects/programmes at all levels.
- Support contractual and compliance approvals and the change control process.
- Maintain register of compliance with endorsed Commercial Lifecycle Process (CLP) and Product Lifecycle Process (PLP) methodology and other relevant organisational policies for audit purposes.
- Portfolio specific duties:

- Flexible working hours as required to meet Asia and ANZ timezone.
- COM Sheets (Sales Order Entry Tools and Financial Management Tool) uploading to designated depository timely and correctly.
- Tender Preparations - converting Tender Requirements to Compliance Matrix template.
- Working with PM and Procurement Teams on RFQ for 3rd Parties Deliverables and Freight Cost and Tracking.

Administrative:

- Support the maintenance of a document management and version control system, established in accordance with company standard approach for recording and tracking of all documents for the project/programme team.
- Maintain an action register for tracking actions from internal project/programme meetings/reviews. When required capture minutes.
- Organise and coordinate the execution of project/programme management reviews and support follow-up activities.

Commercial:

- Support the preparation of weekly financial revenue, billing and cashflow reports in line with project/programme reporting for market reviews.
- Supports the PMs and/or Project Engineers in compiling all the supporting documents and reports for the revenue recognition.
- Prepare Purchase Requisition in SAP at the request of PM and/or PMO Manager.

Policies and Procedures:

- Embrace the standardised and integrated PEC framework covering CLP and PLP applied across the global business.
- Ensure the Smiths Code of Corporate Responsibility and Business Ethics is upheld in all activities

**Qualifications** Technical Knowledge, Skills and Abilities**:
Educational requirements:

- Higher Diploma (IQF Level 4) or more in a relevant discipline - Business/Project Management or Technology/Engineering.

Knowledge:

- Knowledge of cost, data management and reporting methodologies/techniques.
- Awareness of planning methodologies/techniques and all other aspects of project controls such as earned value management, time impact analysis.
- Application of a document management system.