Receptionist
18 hours ago
**Job Summary**
Greeting guests, answering phones, handling inquiries, and providing general administrative support, maintains the reception area, manages incoming and outgoing mail, schedules appointments, and assist with various task as needed.
**Responsibilities**:
- Manage Visitor Management System (VMS) to coordinate all visitors events.
- Provide a warm and friendly welcome to guests, clients, and employees as they arrived.
- Handle incoming calls professionally, directing them to the appropriate person or department and take notes when necessary.
- Assist visitors and callers by providing information about the organization, services and directing them to the appropriate resources.
- Ensure the reception area is clean, organize and well presented at all the times, including managing brochure and other materials.
- Sort and distribute incoming mail and packages, and prepare outgoing mail for pickup or delivery.
- Manage appointment calendars for employees, schedule meetings and conference rooms as needed.
- Assist with various administrative task such as data entry, filing, photocopying and scanning documents.
- Assist to distribute office stationary to all departments.
- Coordinate with other departments to ensure smooth operations, including managing office supplies, equipment and facilities.
- Provide support for special projects or events as needed, such as organizing company gathering or coordinating travel arrangement.
- Perform any other ad-hoc duty/task assigned by Superior.
**Job Requirements**
- Proficient with Microsoft Office (Words, Excel) or related software.
- Have good communication skills.
- At least 2 years working experience in related fields.
- Able to perform work with minimum supervision.
**Benefits**:
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Senai (81400): Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- What's your expected basic salary
**Experience**:
- receptionist : 2 years (preferred)
Work Location: In person
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