Administration Manager

1 week ago


Senai, Malaysia CARIJOB GROUP Full time

Job Responsibilities1. Daily Administration & Office Operations

  • Oversee overall office operations to ensure a clean, safe, and organized working environment.
  • Manage office space planning, seating arrangements, and facility maintenance.
  • Handle administrative budgeting, cost control, and procurement of office supplies.
  • Coordinate support functions such as company vehicles, canteen services, cleaning, reception, and security to ensure smooth operations.

2. Process Improvement & Policy Development

  • Develop, review, and improve administrative policies, SOPs, and workflows.
  • Establish emergency response plans and conduct related drills (e.g., incident handling, equipment failure, safety procedures).
  • Continuously optimize administrative processes to enhance workplace efficiency and employee experience.

3. Team Leadership & Talent Development

  • Lead and supervise the administration team, including receptionists, secretaries, and facility support staff.
  • Set performance standards and manage the evaluation process.
  • Organize training and skill development programs to strengthen team capability and productivity.

4. Cross-Department Coordination & Employee Engagement

  • Act as a communication bridge between departments and ensure timely resolution of administrative issues.
  • Organize company events such as annual dinners, team-building activities, and staff welfare programs.
  • Support corporate culture building and enhance employee engagement and belonging.

5. Payroll & Administrative Support

  • Assist HR in compiling administrative data such as attendance and overtime records.
  • Support the overall payroll calculation process where necessary.

Job Requirements

  • Bachelor's Degree in Administration, Business Management, or related fields.
  • 2–4 years of experience in administrative or office operations, preferably with team management responsibility.
  • Strong communication, coordination, and problem-solving skills.
  • Familiar with administrative systems, cost control, procurement, and vendor management.
  • Highly responsible, organized, and able to manage multiple tasks efficiently.
  • Proficiency in Mandarin, English, and Malay.

Job Type: Full-time

Pay: RM7, RM8,500.00 per month

Language:

  • Mandarin (Preferred)

Work Location: In person



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