HR Admin Executive/manager

**Qualifications**:
**Education**:

- Bachelor's degree in Human Resources, Business Administration, or a related field.

Other Requirements:
**Requirements:

- **

**Experience**:

- Minimum of 5 years in HR and administrative management roles, with at least 2 years in a leadership capacity.

Skills & Competencies:

- Strong understanding of HR best practices, labor laws, and regulations.
- Exceptional organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and HR management software (e.g., HRIS).
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving and conflict resolution skills.
- Leadership qualities and team-oriented mindset.
- Attention to detail and proactive approach to work.

Job Descriptions:
HR Responsibilities:

- Recruitment & Staffing:

- Work closely with department heads to understand staffing needs and ensure that recruitment targets are met in a timely manner.
- Oversee the new employee onboarding process, ensuring all necessary documentation is completed, and new hires are effectively integrated into the company culture.
- Provide orientation to new employees on company policies, procedures, and expectations.

Employee Relations & Engagement:

- Foster a positive workplace culture by addressing employee concerns, resolving conflicts, and promoting open communication.
- Develop and implement employee engagement programs and initiatives to improve job satisfaction and retention.
- Conduct regular check-ins and surveys to measure employee satisfaction and engagement.

Performance Management:

- Manage the performance appraisal process, including setting goals, conducting evaluations, and providing feedback.
- Assist managers in addressing performance issues and identifying development opportunities for employees.
- Implement performance improvement plans when necessary.

Training & Development:

- Identify skill gaps within the organization and work with department heads to organize relevant training programs.
- Implement leadership development programs and career progression plans for employees.
- Ensure training programs are aligned with business goals and help enhance employee performance.

Compensation & Benefits Administration:

- Manage payroll processing, ensuring accuracy and compliance with tax laws.
- Administer employee benefits programs, including health insurance, retirement plans, and wellness initiatives.
- Conduct salary benchmarking to ensure competitiveness in the job market.

HR Compliance:

- Develop and update HR policies and procedures in line with legal requirements and best practices.
- Monitor changes in labor laws and regulations to ensure company compliance.
- Oversee the maintenance of employee records, ensuring confidentiality and adherence to data protection regulations.

Administration Responsibilities:

- Office Management:

- Ensure the office is properly maintained and operational, overseeing office supplies, equipment and facility management.
- Oversee office cleanliness and ensure the health and safety protocols are followed.
- Coordinate and manage office space usage, ensuring optimal work environment for all staff.
- Coordinate company events such as team-building activities, employee recognition events, and corporate meetings.
- Manage office celebrations, holiday parties, and other employee engagement initiatives.
- Provide administrative support to senior management, including calendar management, meeting coordination, and preparation of reports and presentations.

Budgeting & Cost Control:

- Manage the administrative budget, ensuring that expenditures are within budgetary limits and resources are used effectively.
- Regularly report on budget status and propose cost-saving measures where possible.

Travel & Accommodation:

- Oversee employee travel arrangements, ensuring cost-effective and efficient booking processes for business trips.

Records Management:

- Oversee the company's filing system, ensuring all physical and electronic documents are properly organized, easily accessible, and secure.
- Ensure compliance with legal document retention policies and data protection regulations.

**Job Type**: Contract
Contract length: 12 months

Pay: RM6,000.00 - RM8,000.00 per month

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Human Resources: 1 year (preferred)
- Human Resources Management: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person