Operation and Admin Executive

1 week ago

Kota Kinabalu, Malaysia Grandee Marketing Sdn Bhd Full time

Accounting Role
- To receive customer payment, request payment advice, and issue journal entry
- To prepare and submit petty cash expense claims
- To prepare and submit purchase requisition on Oracle Netsuite

Operation Role
- To confirm & approve sales orders and compound purchase orders to system
- To monitor and set delivery schedule as well as scheduling outstation delivery with transporter
- To conduct in-house stock take and make necessary stock adjustment
- To conduct consignment stock take, request for sales report, issue consignment invoice and summarise consignment stock report
- To handle and maintain general and miscellaneous issues for office and warehouse; Tenancy agreement, Trade License, Utilities, Internet, Cleanliness, Facilities, Company Assets, Wear & Tear, etc.
- To process ordering, purchasing, and payment for office stationaries and sundries
- To compile and courier documents to be sent back to headquarters.
- To monitor warehouse maintenance and arrangement; space availability & utilization and stock categorizing.
- To deal with container arrangement; dealing with custom port warehouse officer, manpower allocation, warehouse space preparation, monitoring process, and update to the system.
- To assign and delegate tasks to the warehouse and delivery team.
- To compile and prepare monthly reports for company monthly meetings.

Human Resource Role
- To handle staff leave management and attendance
- To compile overtime submissions and approval
- To check and compile punch cards to conduct attendance checking; tardiness and absence
- To assist in arranging for applicant interviews; scheduling and screening
- To appraise subordinates performance
- Ability to handle emergency/crises from time to time

Marketing Role
- To assist in events if needed

Sales Role
- To guide company standard operating procedure for any matter related to the system; billing, submission, customer order, etc.

Requirement
- Fluent in Mandarin, English, and Bahasa Malaysia. Local Dialects will be an added advantage
- Minimum 2 years working experience in the same field or similar
- Excellent communication skills, both written and verbal.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office and Oracle.
- Strong problem-solving and decision-making skills.
- Ability to meet deadlines and work under pressure.
- Willingness to adapt to changing responsibilities and tasks.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Operation/Administrative: 2 years (required)

**Language**:

- Mandarin (preferred)
- English (required)

Ability to Commute:

- Kota Kinabalu (required)

Willingness to travel:

- 75% (required)

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