HR & Admin Executive

**About Us**:
**Innovate. Create. Elevate.**

At Vertis, we are on a mission to constantly innovate and create exceptional digital solutions. Our goal is to elevate our clients’ brands and the experiences they deliver to their customers through the power of technology-driven creativity. Our people are the catalyst, empowering our clients to successfully transform their businesses - join our team of able, confident, and motivated superstars.

**About the job**:
**Key Responsibilities**:

- Manage end-to-end recruitment processes, including job postings, screening resumes, interviews, and coordinating onboarding activities.
- Collaborate with hiring managers to understand job requirements, skills, and competencies for open positions.
- Source and attract top talent using various methods such as job boards, social media, and employee referrals.
- Conduct pre-employment checks, including reference verifications and background screenings.
- Maintain accurate and up-to-date employee records, including personal files, HR databases, and systems.
- Administer HR tasks including compensation, benefits, leave, disciplinary matters, disputes, performance management, morale, safety, and training.
- Support the resolution of employee issues and grievances in a timely and effective manner, fostering a positive workplace environment.
- Handle employee inquiries regarding policies, procedures, and benefits.
- Assist in the development and implementation of HR policies and procedures.
- Oversee and perform administrative functions and update department calendars.
- Manage day-to-day administrative activities and provide general administrative support.
- Assist with budgeting, financial reporting, and expense tracking.
- Perform basic bookkeeping duties, including recording financial transactions, preparing invoices, managing accounts payable and receivable, and reconciling financial records.
- Prepare and maintain financial reports for internal and external purposes.
- Serve as the liaison between the department and other organizational teams.
- Support the implementation and maintenance of administrative systems, processes, and policies to improve efficiency and service delivery.
- Manage purchase order (PO) processes, including creation, approval, and tracking.
- Maintain confidentiality and handle sensitive information with discretion.
- Perform other HR, and administrative tasks as assigned.

**Requirement and Qualification**:

- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum of 3 years of experience in HR and administrative roles, including experience in recruitment and talent acquisition.
- Strong understanding of HR principles, practices, and regulations.
- Excellent organizational and time-management skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Attention to detail and problem-solving skills.
- Experience with HR software and tools.
- Knowledge of labor laws and regulations.

**Benefits**
- Best in class compensation
- Medical Benefits
- International and multicultural working environment
- Training & Development
- Career opportunities in a successful, fast-growing company
- Birthday leave
- Opportunity to travel

Pay: From RM2,500.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- Are you able to work on-site in SS15 Subang Jaya?
- How long is your notice period?
- When are you available to start if selected?

**Experience**:

- Talent acquisition: 3 years (required)
- Human Resources: 3 years (required)
- Administrative: 3 years (required)

**Language**:

- English (required)