Company Secretary Assistant

13 hours ago

Petaling Jaya, Malaysia Quality Oracle Sdn Bhd Full time

**About the Role**

As a Company Secretary Assistant, you will play a key role in supporting the smooth running of corporate governance and compliance functions for our clients. This position goes beyond administrative work, you will gain first-hand exposure to the regulatory framework, interact with clients across diverse industries, and contribute to important decision-making processes by ensuring statutory obligations are met. If you are detail-oriented, eager to grow, and looking to build a rewarding career in corporate secretarial practice, this role offers the perfect platform to sharpen your professional expertise.
- Assist the Company Secretary in preparing, filing, and maintaining statutory records, registers, and company documents.
- Draft board resolutions, minutes of meetings, and other corporate secretarial documents.
- Prepare and lodge statutory forms and returns with the Companies Commission of Malaysia (SSM).
- Handle incorporation of new companies, change of directors, share transfers, and other corporate exercises.
- Maintain proper and up-to-date corporate records in accordance with statutory requirements.
- Liaise with clients, auditors, regulators, and other stakeholders on secretarial matters.
- Support in preparing Annual Returns and Annual General Meeting (AGM) documents.
- Ensure compliance with relevant laws, guidelines, and internal policies.

**Requirements**:

- Diploma/Degree in Business Administration, Law, Corporate Administration, or equivalent.
- Having the ICSA/MAICSA qualification is an added advantage.
- Strong attention to detail, organizational skills, and time management.
- Good command of English and Bahasa Malaysia (both written and spoken).
- Ability to work independently and as part of a team in a fast-paced environment.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM4,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Application Question(s):

- Are you well-versed in the Companies Act 2016?
- How much will you be expecting for your basic salary?

**Experience**:

- corporate secretarial: 2 years (preferred)

**Language**:

- Chinese (preferred)

Work Location: In person

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