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Executive Assistant

2 weeks ago

Johor Bahru, Malaysia Amethyst Partners Full time

We are looking for an experienced Personal Assistant to provide comprehensive support to our Director and assist in various operational, administrative, and project-related tasks. This role plays a crucial part in enhancing operational efficiency, maintaining effective communication channels, and supporting decision-making processes within the organization.

**Key Responsibilities**:

- **Project Coordination**:_
- Efficiently allocate and track project progress by coordinating tasks across regional teams.
- Foster seamless communication and coordination among various functions, including marketing, accounts, HR, and front offices.
- **Operational Process Improvement**:_
- Develop and update Standard Operating Procedures (SOPs).
- Continuously identify areas for enhancing operational processes and overall efficiencies.
- **HR Administrative Support**:_
- Handle HR administrative processes, including document preparation, records management, and policy review and updates.
- Assist in the onboarding of new team members and ensure effective management of exit processes.
- Oversee the hiring processes for key positions and personnel joining the organization.
- **Document Management, Reporting & Communication**:_
- Generate documents, briefing papers, reports, and presentations as required by the Director.
- Ensure the accuracy, quality, and timely delivery of all documents.
- Prepare and distribute communications to internal and external stakeholders on behalf of the Director.
- **Decision-Making Support**:_
- Actively participate in decision-making processes by providing relevant data, insights, and administrative support.

**Requirements**:

- At least 5+ years experience as a Personal Assistant, Executive Assistant, or similar role.
- Meticulous and detail oriented. Excellent organizational and multi-tasking abilities.
- Strong written and verbal communication skills.
- Proficiency in office software and tools.
- Discretion and confidentiality in handling sensitive information.
- Degree holder in Business Administration, Legal or similar fields.

**Salary**: RM4,000.00 - RM6,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (required)