Personal Assistant to CEO

15 hours ago

Petaling Jaya, Malaysia Alpha Galaxy Group Full time

**Requirements**:

- To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service.
- Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
- To be available at anytime.
- To be available to work after working hours.
- Is able to efficiently multitask.

**Key responsibilities**:

- To act as a first point of contact dealing with correspondence and phone calls.
- Ensuring the needs of the Chief executive are met.
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
- To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
- Supporting the Chief Executive to keep the Board of Director informed about the work of the organisation and their appropriate training and induction.
- To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
- To plan and manage key organisational events such as; AGM, Staff briefings and others as required.

**Personal Qualities**:

- The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high pressure environment.
- Confident and determined with the ability to work on own initiative and as a team member when required.
- Ability to prioritise, meet deadlines and manage the conflicting demands of a busy workload.
- Ability to work long hours and occasionally out of office hours.
- Complete discretion and an understanding of the need for confidentiality.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills
- Is aware of full usage of all MS softwares.
- Proficient in Mandarin

Qualifications: College Degree, PA diploma or certification is a plus

Education: Bachelor's (preferred)

Experience in Management: 3 years (preferred)

**Salary**: RM4,000.00 - RM5,500.00 per month

**Benefits**:

- Opportunities for promotion

Schedule:

- Monday to Friday
- On call
- Weekend jobs

Supplemental pay types:

- Performance bonus

Ability to Commute:

- Petaling Jaya (required)

Ability to Relocate:

- Petaling Jaya: Relocate before starting work (required)

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