Shipping & Documentation Executive

1 day ago

Senai, Malaysia Greeny Aquaculture Sdn Bhd Full time

**Key Responsibilities**

**1. Logistics Coordination & Administration**:

- Plan, book, and coordinate air freight shipments for live fish
- Schedule shipments meticulously to meet airline cut-off times and coordinate with the warehouse team for handover.
- Track shipments in real-time and proactively manage any delays or issues.

**2. Documentation & Regulatory Compliance**:

- Prepare, verify, and process all essential shipping documents with 100% accuracy from the office, including:

- Air Waybills (AWB)
- Commercial Invoices & Packing Lists
- Certificates of Origin
- Health Certificates/CITES Permits
- Import/Export Declarations
- Maintain an up-to-date knowledge of international shipping regulations
- Serve as the primary office contact for freight and regulatory agencies

**3. Customer & Internal Communication**:

- Act as the main point of contact for customers regarding their orders, providing tracking details, documentation, and ETAs.
- Communicate specific client requirements and shipping schedules clearly to the internal warehouse and packing teams.
- Handle and resolve any customer inquiries or issues related to shipping professionally and efficiently.

**4. Data Management & Record Keeping**:

- Maintain accurate and organized digital records of all shipments, costs, and customer documentation.
- Use Autocount software to update order statuses and logistics information.
- Prepare regular reports on shipping performance, costs, and any incidents.

**Required Qualifications & Skills**
- **Experience**: Minimum of 1 year of experience in an office-based shipping, logistics, export-import, or customer service role.
- **Education**: Diploma or Bachelor's degree in Logistics or Fishery related is preferred.
- **Attention to Detail**: Exceptional accuracy is critical for preparing error-free documentation and ensuring regulatory compliance.
- **Organizational Skills**: Superior ability to multitask, prioritize, and manage multiple shipments under tight deadlines in an office environment.
- **Communication Skills**: Excellent professional verbal and written communication skills. Ability to liaise effectively with clients, airlines, and internal teams.
- **Problem-Solving**: A proactive mindset to anticipate and resolve issues related to flight delays, documentation, or customs.
- **Technical Proficiency**: Advanced skills in Microsoft Office

**Preferred Qualifications**
- Formal knowledge or training in IATA Live Animal Regulations (LAR).
- Understanding of the ornamental fish industry and the specific needs of live aquatic organisms during transport with respect to documentation.

**Job Types**: Full-time, Fresh graduate

Pay: RM2,500.00 - RM3,000.00 per month

Work Location: In person

  • Shipping & Documentation Executive

    2 weeks ago

    Senai, Malaysia Greeny Aquaculture Sdn Bhd Full time

    Key Responsibilities1. Logistics Coordination & Administration:Plan, book, and coordinate air freight shipments for live fishLiaise via phone and email with airlines, freight forwardersSchedule shipments meticulously to meet airline cut-off times and coordinate with the warehouse team for handover.Track shipments in real-time and proactively manage any...

  • Shipping Executive

    1 day ago

    Senai, Malaysia Astar Management Services Full time

    JD: 1. Booking Arrangement: Confirm the shipping date based on production schedule and customer delivery deadlines, and handle customs declaration, commodity inspection, and foreign trade export documents. 2. Pre-shipment Preparation: Communicate with freight forwarders and trucking companies to arrange booking, customs declaration, and shipping. 3....

  • Shipping & Admin Executive

    7 days ago

    Senai, Malaysia Koda Woodcraft Sdn Bhd Full time

    **SHIPPING & ADMIN EXECUTIVE** **This position is responsible for handling import and export shipments.** - Responsible for all import/export documentation and preparing full set of shipping documents for bank negotiation including invoices, packing lists, bills of lading, certificate of origins etc - To ensure all required documents are ready on time and...

  • Shipping Executive

    5 days ago

    Senai, Malaysia MINDE Group Full time

    Responsible for export logistics, the execution of shipping services & compliance documentation activities required for in/out-bound shipping activities. - Coordinating with the related department to ensure that all shipments are properly prepared. - Creating reports on shipping activities such as tracking shipments, compiling statistics about shipping...

  • Shipping & Logistic Executive

    7 days ago

    Senai, Malaysia Everspark Industries Sdn Bhd Full time

    **Main Responsibilities**: - Plan, organize and coordinate all shipping activities such as shipping documentation and shipment schedule. - Ensure that all aspects of import/export freight are managed efficiently and effectively to ensure customers’ requirements are met all the times. - Follow up closely on shipping tasks, controls of freight cost, and...

  • Shipping Executive cum Customer Service

    2 weeks ago

    Senai, Malaysia MClean Plastic Engineering Sdn Bhd Full time 58,800 - 84,000 per year

    Job SummaryThe Shipping Executive cum Customer Service is responsible for managing shipping operations, coordinating logistics activities, and providing excellent customer support. The role requires strong knowledge of LMW license, Custom Declarations, SST (Sales & Service Tax) application, import/export documentation, and communication with customers,...

  • Shipping Executive

    5 days ago

    Senai, Johor, Malaysia ABLECOM TECHNOLOGY SDN BHD Full time

    Plan, schedule and coordinate daily shipments (export/import) via sea, air and land freightLiaise with freight forwarders, shipping lines, airlines and trucking companies to obtain competitive rates and secure booking spacePrepare and issue shipping documents including Bill of Lading (BL), Shipping Instructions and Packing ListsCoordinate with the warehouse...

  • Officer, Shipping

    7 days ago

    Senai, Malaysia SKP BM ELECTRONICS SDN BHD Full time

    **Job Summary** A Shipping Officer is responsible for overseeing and coordinating the movement of goods, ensuring efficient and timely delivery of shipments. This involves tasks such as preparing shipping documents, negotiating with carriers, tracking shipments, and managing customs procedures. They play a crucial role in logistics and supply chain...

  • Shipping & Production Assistant

    1 day ago

    Senai, Malaysia Koda Woodcraft Sdn Bhd Full time

    **SHIPPING and PRODUCTION ASSISTANT** **Responsibilities**: - Assist in coordinating daily shipping operations for both import and export shipments. - Prepare and verify shipping documentation, including invoices, packing lists, bills of lading, and customs declarations. - Support LMW (Local Manufacturing Warehouse) customs procedures, ensuring compliance...

  • Officer, Shipping

    2 weeks ago

    Senai, Malaysia SKP BM ELECTRONICS SDN BHD Full time 40,000 - 80,000 per year

    Job SummaryA Shipping Officer is responsible for overseeing and coordinating the movement of goods, ensuring efficient and timely delivery of shipments. This involves tasks such as preparing shipping documents, negotiating with carriers, tracking shipments, and managing customs procedures. They play a crucial role in logistics and supply chain management.Job...