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HR Operation Executive

2 weeks ago

Petaling Jaya, Malaysia Talent Houz Full time

Industry **Motor Vehicle Distributor/Retail**

Location **Petaling Jaya**

**Responsibilities**:
**Payroll**
- Collate and consolidate employee pay items for e.g. incentive/commission, overtime claims, expenses claims, etc for processing
- Validate that all submissions are complete, accurate and compliant to policies, procedures, rules and regulations.
- Compute employee payments such as terminations.
- Prepare submissions to payroll vendors.
- Work with payroll vendor to ensure timelines are met for salary disbursement and statutory contributions
- Verify and reconciliate payroll per payroll cycle(s) including payroll advice, bank reports and general ledger reports.
- Prepare reconciliation reports.
- Prepare and submit statutory contributions to relevant statutory bodies accurately and timely.
- Prepare instructions for payroll provisions to Finance.
- Ensure compliance to all policies, procedures, rules and regulations
- Prepare monthly, quarterly and annual submissions amd statements such as tax returns, employee provident fund contributions, etc.
- Maintain payroll related registers.
- Handle payroll related queries.
- Maintain and update payroll information and resolve discrepancies

**Benefits Administration**
- Monitoring and reviewing utilisation of benefits
- Generating utilisation reports quarterly.
- Liaising with employees for recoveries on over-utilisation or exclusions for e.g. leave, out-/in-patient charges, etc.
- Escalating complex cases to relevant parties
- Assist in submission of claims for e.g. PERKESO, employee insurance (group term-life, group hospitalisation & surgical, group personal accident).
- Assist in the employee insurance renewal exercise.

**Records Management**
- Prepare employee letters such as appointment, movement, terminations, etc.
- Ensure all employee records are complete and up to date
- Preparing and submitting the monthly employee movement listings to the relevant vendors/service providers/departments (insurer, third party administrator, IT, etc).
- Following up with employees on changes in their personal status for e.g. marriage, birth, etc.
- Proper filing of employee records in their personnel file
- Maintain complete employee records in the human resources information system
- Collate, create and update all employee records timely and accurately.
- Conduct regular audits of the records in compliance to regulations and controls.

**Mobility Management**
- Employment pass for employees and dependents pass, where applicable
- Applications, renewals and terminations.
- Liaising with the relevant authorities for e.g. Immigration.
- Keeping abreast with and updating on changes in regulations, etc.
- Accommodation/housing and other arrangements
- Sourcing and arranging for viewings for the employee or connecting the real estate agent with the employee.
- Managing and monitoring the tenancy agreements and rental arrangements, where applicable.
- Assisting with the sourcing of movers, schools for employee’s dependents, and telecommunication and connectivity arrangements.
- Regular communication with foreign employees in the Company
- Conducting onboarding and offboarding debriefing sessions.
- Handling queries.
- Preparing and liaising with Finance on inter-/intra-company cost cross-charge.
- Liaising with Finance on tax matters pertaining to foreign employees, where applicable.

**Others**
- Generate HR reports for e.g. headcount, attrition, movement, benefits utilisation, statistical surveys, etc, per agreed cycles and deadlines.
- Prepare instructions for HR related payments and ensure payments are honoured per credit terms.
- Attend employees' queries received through the HR helpdesk or other communication channels, and/or routing queries to the right person(s) within the agreed service levels.
- Collaborate with and support colleagues to deliver on HR priorities.
- Suggest and implement improvements to systems and processes.

**Experience Needed**
- Preferably with 3 years’ relevant work experience in HR
- Exposure in the following is an added advantage (HR shared services or HR outsourcing)
- Good command of written and verbal English
- Hands-on experience with HR systems
- Good knowledge of labour legislation and regulations
- Solid mathematical and analytical skills with an ability to spot numerical errors
- Excellent organisational skills and ability to work to deadlines
- Good communication and interpersonal skills

**Salary**: RM4,000.00 - RM5,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Human Resources: 3 years (preferred)

**Language**:

- Mandarin (required)