Admin Executive

1 week ago

George Town, Malaysia Taha Meera Enterprise Full time

**Job Scope: Admin Executive**

**Please read before apply**

Key Responsibilities:
1. Documentation and Record-Keeping:

- Maintain accurate records of parking data, transactions, reports, and other administrative documents.
- Organize and file documents systematically for quick access and streamlined office functioning.

2. Customer Service:

- Handle inquiries, feedback, and complaints from users regarding parking services.
- Collaborate with relevant departments to resolve issues promptly and effectively.

3. Billing and Financial Administration:

- Ensure cash collected is counted, reconciled, and matches daily transaction reports.
- Process invoicing and maintain financial records with proper accounting practices.

4. Scheduling and Coordination:

- Organize staff schedules, shifts, and meetings for parking operations.
- Plan and coordinate appointments and projects for the Car Park Manager.

5. Inventory and Procurement:

- Manage inventory levels of parking supplies and coordinate procurement processes.
- Maintain vendor relationships and oversee supply delivery timelines.

6. Reporting:

- Prepare and analyze reports on parking utilization, revenue, and expenses.
- Submit monthly management reports, including revenue, season parking, and operational updates.

7. Compliance and Regulations:

- Ensure adherence to local regulations, safety standards, and company policies.
- Stay updated on regulatory changes and implement adjustments when needed.

8. Training and Support:

- Assist in onboarding and training new staff in administrative processes and customer service.
- Provide guidance on using software and systems for parking management.

9. Process Improvement:

- Proactively identify inefficiencies in administrative processes and propose solutions.

10. Operational Support:

- Re-check incident reports and maintenance work orders before submitting them for managerial approval.
- Monitor operational issues, including clamping or season parking complaints, and ensure they are resolved.
- Arrange and manage departmental documents for submission to HQ.

11. Administrative Management:

- Prepare memos and official letters for internal and external correspondence.
- Take minutes during meetings and handle confidential matters with discretion.

Job Expectations:

- Communication: Regularly update the status of tasks and maintain clear communication with superiors, stakeholders, and team members.
- Creativity: Bring innovative ideas to improve processes and manage challenges.
- Organization: Maintain excellent organizational skills to oversee multiple administrative tasks efficiently.
- Multitasking: Manage various responsibilities and prioritize effectively to meet deadlines.

**Additional Notes**:
Pay: RM1,800.00 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Free parking
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Attendance bonus
- Commission pay
- Overtime pay
- Performance bonus

Expected Start Date: 12/23/2024

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