Admin Project Secretary

1 week ago


Kuala Lumpur, Malaysia Rezzuan, Yeoh & Ong Sdn Bhd Full time

**Job Requirements**:

- Advanced/Higher/Graduate Diploma, Engineering/Business Studies/Administration/Management,
- Secretarial, Finance/Accountancy/Banking/Project
- Human Resource Management or equivalent.
- Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
- Required language(s): Bahasa Malaysia, Chinese, English
- At least 2 year(s) of working experience in the related field is required for this position.
- Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
- 1 Full-Time position(s) available.

**Job Scope of responsibilities/duties**:

- Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
- Maintain records of Site Personnel such as Site Supervisors & Project Managers and assist in their movements.
- Take minutes of meeting and maintain records for the operations and individual project.
- Develop and maintain document control processes for the efficient management.
- Maintain a proper and user-friendly E-Filing and document control system for recording and tracking of all documents for the individual project and department.
- Support the officers and project team in daily admin roles.
- Perform data-entry, recording, printing and filing duties.
- Undertake any ad-hoc admin projects/duties as required.
- Maintain schedules and calendars, organize and coordinate meetings, conferences and etc.
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
- Manage the company's sensitive information with strict confidentiality.
- Prepare formal letters, memos, presentations, progress reports and tender proposals as required.
- Compose, transcribe and verify all communications and/or technical and administrative documentation of the department.
- Receive phone calls; provide necessary information to internal and external to Clients and/or Sub-Con/Vendors.
- Receive, distribute, send and track all correspondence received in the office.
- Provide administrative/clerical support to other areas of the company, as required and any other administrative duties required.


  • Company Secretary

    4 days ago


    Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    _**This is not an admin assistant position.**_ **Responsibilities**: Providing the following services that will include but are not limited to the following: - Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; - Provide company secretary...

  • Project Secretary

    16 hours ago


    Kuala Lumpur, Malaysia Rezzuan Yeoh & Ong Sdn Bhd Full time

    **Job Requirements**: - Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent. - Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in...


  • Kuala Lumpur, Malaysia Jenga Corp Pte Ltd Full time

    **Job Title**: Corporate Secretarial Admin Assistant **Job Type**: Full Time **Work Mode**: Remote/Work from Home **Location**: Malaysia We are seeking a detail-oriented and highly organized Corporate Secretarial Admin Assistant to join our team. As a Corporate Secretarial Admin Assistant, you will be responsible for providing administrative support to...

  • Project Secretary

    4 days ago


    Kuala Lumpur, Malaysia NRY ARCHITECTS SDN BHD Full time

    **JOB DESCRIPTION** **POSITION TITLE : PROJECT SECRETARY** **JOB RESPONSIBILITIES**: - Co-ordination of project meetings including room bookings, equipment for meeting, or any document as required in the meeting. - Forward all potential documentation (hard copy and electronic) to Project Director/ Project Architect/ Architect. - Distribution of...


  • Kuala Lumpur, Malaysia CXL Group Full time

    **We're Hiring a Secretary cum Office Admin (Hybrid Role)** Join our vibrant team where efficiency meets energy! **Work 2 days from home** and **3 days in our dynamic office environment**. If you're organized, people-savvy, and love keeping things running smoothly behind the scenes, we want you on board! - **What you'll do**:_ - Manage Directors’...

  • Project Secretary

    3 days ago


    Kuala Lumpur, Malaysia PKSJ Group Full time

    We are seeking a highly organized and proactive **Secretary** to provide project coordination and secretarial support to the Director. The role is responsible for managing schedules, handling correspondence, organizing meetings, preparing documents and maintaining records. This position will be reporting to the Managing Director and also assisting the...

  • Admin Secretary

    3 days ago


    Kuala Lumpur, Malaysia Edder Group Full time

    Corporate Firm located at Ampang is looking an experience Admin Secretary & Clerk. They ensure the smooth functioning of an office and provide support to the management team and they provides: - a) high-level clerical support to an executive, director, or department head-level employee. b) administrative support to a team or individual within an...

  • Project Secretary

    2 weeks ago


    Kuala Lumpur, Kuala Lumpur, Malaysia NRY Architects Sdn Bhd Full time 24,000 - 36,000 per year

    JOB DESCRIPTIONPOSITION TITLE : PROJECT SECRETARYJOB RESPONSIBILITIES:Co-ordination of project meetings including room bookings, equipment for meeting , or any document as required in the meeting.Forward all potential documentation (hard copy and electronic) to Project Director/ Project Architect/ Architect.Distribution of incoming/outgoing hard copy...

  • Admin Assistant

    2 days ago


    Kuala Lumpur, Malaysia Elite Corporate Services Sdn Bhd Full time

    **Admin Assistant (Secretarial)** **Responsibilities**: - Assist in preparing and updating of secretarial documents. - Maintain proper filing of secretarial documents. - Able to use typewriter for some typing work. - Assist in printing of invoices and statement for sending out to clients. - Any other tasks assigned from time to time. **Job...

  • Admin Assistant

    1 week ago


    Kuala Lumpur, Malaysia EC SECRETARY SDN BHD Full time

    Data entry clerks update, maintain and retrieve information held on computer systems. They prepare source data for computer entry by compiling and sorting information, process customer and account source documents by reviewing data for deficiencies and verify entered customer and account data. EC Secretary aims to provide you a complete digital secretarial...