Administrative Executive

2 weeks ago

Mont Kiara, Malaysia SummitNext Technologies Sdn Bhd Full time

We are an ISO 9001 & ISO 14001 certified multinational company specializing in the formulation, sales, and distribution of chemicals. Join us in our dynamic and enthusiastic team, and be a part of our success.

**Position**: Administrative Executive
**Location**: Mon't Kiara
**Working Hours**: Monday-Friday, 5 days
**Industry**: Chemical Industry

**Benefits**: Basic salary, fully maintained company car, allowance, claims, medical, insurance

**Responsibilities**:
The Admin Executive will play a crucial role in providing administrative support to ensure the seamless operation of our office. The incumbent will also be responsible for various tasks as assigned by the management.

**Office Management**:

- Oversee day-to-day office operations, ensuring a clean and conducive working environment.
- Manage office supplies, inventory, and equipment, coordinating with relevant vendors.

**Document Control**:

- Maintain and organize physical and electronic files, ensuring accuracy and accessibility.
- Assist in the preparation and distribution of internal and external communications.

**Meeting Coordination**:

- Schedule and coordinate meetings, including room setup, agenda distribution, and post-meeting documentation.
- Assist in the preparation of presentation materials and reports for meetings.

**Travel Arrangements**:

- Arrange travel itineraries, accommodation, and transportation for employees as required.

**Communication Liaison**:

- Serve as a point of contact between employees and management, addressing inquiries and disseminating relevant information.

**Data Entry and Reporting**:

- Input and maintain accurate data in the company's databases.
- Generate routine and ad-hoc reports as requested by management.

**Assist in HR Functions**:

- Support HR processes such as onboarding, documentation, and employee engagement activities.

**Qualifications**:

- Minimum Diploma/Degree with at least 1-2 years of relevant working experience.
- Fluent in English and Bahasa Malaysia; proficiency in Mandarin is an advantage.
- Computer literate with a good understanding of office software.
- Ability to work with mínimal supervision and meet tight deadlines.
- Excellent communication and interpersonal skills.
- Must possess own transport.

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Mont Kiara: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)

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