Building Admin

3 days ago

Kuala Lumpur, Malaysia LT Sdn Bhd Full time

**Administration & Accounts Assistant (Building)**

1. Support/assist the Building Executive/Manager in the following:
- 1.1. Monitor daily operations in respect of cleaning, housekeeping, security etc.;
1.2. Monitor planned maintenance with regards to all electrical and mechanical equipment or facilities such as fire protection system, pumps, lift, gen-set etc.;
1.3. Administer/supervise appointed service contractors for satisfactory discharge of duty;
1.4. Enforcement of house rules and regulations and issue notice of breach or non-compliance where deemed necessary;
1.5. Monitor works on site undertaken by contractors engaged by the MC.

4. Collect cash/cheque payments and issue Official Receipts (ORs);
5. Compile contractors’ invoices/reports and prepare payment summary report for MC’s approval;
6. Prepare PV and issue cheques to contractors; service providers; and payment of monthly utility bills;
7. Prepare daily reports on maintenance works undertaken by our technician, status of work-in-progress undertaken by contractors and categorization of funds (cash, cheques and online deposits) collected/received;
8. Monitor and keep tab of Service Providers’ attendance for purpose of issuing Debit Notes should there be a breach;
9. Custodian of petty cash at the MO - manage cashflow; facilitate purchase of items above permitted limit (RM80 in SAHK’s case) in seeking MC’s approval via the WhatsApp Chats; maintain proper book-keeping records; prepare Petty Cash vouchers; and assist in procuring small purchases - through online sources or nearby shops;
10. Download daily Mayban2U Daily Transaction Report for issuance of ORs re online payments deposited; maintain record for unaccountable items void of basic information and undertake investigation; and ensure cheques banked-in are cleared;
11. Download monthly Bank Statement for purpose of reconciliation - effectively for preparation of Bank Reconciliation Statement;
12. Prepare cash and cheques collected for banking-in;
13. Assist in Credit Control - call/contact owners for settlement of arrears;
14. Keep proper filing records at the MO;
15. Keeping the MO manned during office hours;
16. Attend meetings with MC;
17. Undertake any ad-hoc assignments given by the Building Executive/Manager

Location : Ampang, Kuala Lumpur

Pay: RM1,800.00 - RM2,100.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- When you are available to report for duty?
- What is your expected salary for this position?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

Expected Start Date: 02/17/2025

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