Purchasing Executive

7 days ago

Kuala Lumpur, Malaysia Rapsys Technologies Full time

**Job Title**: Purchasing Executive
**Department**: Purchasing
**Location**: Balakong, Selangor
**Reports to**: Purchasing Manager
**Type**: Full-Time

**Working Hours**

**Monday - Friday**: 8:00 AM - 5:30 PM

**Salary Package**

**RM3,500 - RM5,500 (including allowances)**
**Transportation Allowance**: RM150

**Criteria**
- **Nationality**: Preferably Chinese (Male or Female)
- **Age**: Preferably below 30 years old
- **Qualification**: Degree in Business Administration, Supply Chain, or related field
- **Experience**: Minimum 3 years in purchasing operations (preferred)
- **Technical Skills**:

- Proficient in **SAP or other ERP systems** (mandatory)
- Proficient in **Microsoft Excel** and **PowerPoint**:

- **Knowledge**:

- **Language**: Fluent in **Mandarin** (written and spoken) for liaising with China/Taiwan suppliers
- **Soft Skills**: Strong analytical, communication, and organizational skills with high attention to detail
- **Availability**: Preferably can **join immediately**

**Job Summary**

The **Purchasing Executive** will manage supplier relationships, ensure product compliance with Malaysian standards, and handle all purchasing-related documentation and regulatory submissions. The role requires coordination across multiple departments to support procurement and logistics operations.

**Key Responsibilities**
- Source, negotiate, and manage suppliers to secure the best pricing, payment terms, and on-time delivery of materials.
- Ensure all purchased items comply with relevant **Malaysian standards** and **regulatory requirements**.
- **SIRIM** - product certification, testing reports, labeling requirements
- **Suruhanjaya Tenaga (ST)** - Certificate of Approval (COA) for electrical products
- **MCMC** - device certifications and related submissions
- Track and renew all relevant licenses and certificates before expiry.
- Maintain proper filing and documentation for regulatory submissions and approvals.
- Liaise with **testing labs**, **consultants**, and **government officials** when necessary.
- Support **internal and external audits** on compliance and import control matters.
- Create and manage **Purchase Orders (POs)** and **Material Master data**.
- Manage **shipment arrangements** from PO issuance to warehouse or site delivery.

**Required Skills and Attributes**
- Excellent coordination and problem-solving abilities.
- Strong understanding of purchasing processes and documentation workflows.
- Detail-oriented with the ability to multitask and meet deadlines.
- Strong team player with effective communication skills across departments.

**Authority**
- Create and issue Purchase Orders (POs).
- Liaise directly with suppliers for procurement and shipment follow-ups.
- Manage all documentation related to product compliance and regulatory approvals.

Pay: Up to RM5,500.00 per month

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