Secretary to CEO

1 week ago

Kota Kinabalu, Malaysia Borneo Pacific (Holdings) Sdn Bhd Full time

**JOB DESCRIPTION**:
**1. Executive Support**
- Provide full-spectrum secretarial and administrative support to the CEO, Director.
- Manage calendar scheduling, meetings, appointments, and travel arrangements.

**2. Communication & Translation**
- Act as a liaison between the executive and Mandarin-speaking clients, partners, or staff.
- Translate documents and interpret during meetings when necessary.

**3. Travel & Logistics**
- Arrange travel itineraries (flights, hotels, visas, transport).
- Plan and coordinate all domestic and international travel arrangements
- Prepare travel briefs and ensure all documentation is in order.

**4. Meetings & Documentation**
- Organize and attend meetings, take minutes, and follow up on action items.
- Maintain and organize confidential files and records.

**5. Project Coordination**
- Assist in tracking project deadlines, deliverables, and team coordination.
- May be involved in business development, research, or client communication as needed.

**6. Personal Tasks (Optional, depending on the role)**
- Run errands or manage personal schedules (e.g., family appointments, household matters).
- Monitor and ensure timely payment of all CEO credit card bills
- Handle purchases, reservations, or special requests on behalf of the executive.
- Handle confidential documents and communications with discretion

**REQUIREMENTS**:

- Minimum 3 years of experience in office administration or personal assistance.
- Possess a diploma or degree in Business Administration, Secretarial Studies or related field.
- Proficiency in using Microsoft Office suite, including Word, Excel, and Outlook
- Proven ability to work independently with efficiency and effectiveness, discipline & self-motivated, systematic & well-organised.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Gym membership
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

Application Deadline: 09/30/2025
Expected Start Date: 10/01/2025

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