Receptionist & Admin Assistant

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Elsa Talent Solutions Sdn. Bhd. Full time 200,000 - 300,000 per year

Position : Receptionist & Admin Assistant

Industry : Oil & Gas

Location : KL Office

Key Responsibilities:

  • Assist the HR Administrative Executive in managing and delivering general administrative office services.
  • Issuing new MSR, Release Orders, Work Orders and processing invoices.
  • Monitoring contract ACV and expiry dates in the NAVA Procurement system.
  • Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.
  • Monitoring budgets utilisation and preparing monthly reports in accordance to COMPANYs policies and procedures.
  • Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.
  • Support other departments with business travel arrangements, including transportation and hotel bookings.
  • Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.
  • Liaising with the vendors/suppliers.
  • Supervise the daily activities of the office Tea Lady and Cleaner.
  • Perform front office reception duties that reflect a professional image aligned with COMPANYs vision and mission.
  • Manage daily incoming and outgoing calls, correspondences and courier service coordination.
  • Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.
  • Maintain the cleanliness and tidiness of the reception area at all time.

Requirement(s):

  • High school diploma or equivalent; diploma in office administration or related field preferred.
  • Proven experience in an administrative or office support role.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with integrity.
  • Professional appearance and demeanor.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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