Personal Assistant

3 days ago

Johor Bahru, Johor, Malaysia Gamut Pro Sdn Bhd Full time 24,000 - 72,000 per year

1. Daily Schedule Management:

· Arrange and manage the Director's daily schedule, including meetings, appointments, and travel arrangements.

· Ensure the schedule is well-organized, avoid time conflicts, and promptly remind the Director of important engagements.

2. Meeting Arrangement and Coordination:

· Schedule internal and external meetings, including booking meeting rooms, preparing agendas, and sending invitations.

· Coordinate attendees' availability to ensure smooth meeting proceedings.

3. Meeting Minutes and Follow-Up:

· Take meeting minutes, compile meeting summaries, and distribute them to relevant parties.

· Follow up on action items from meetings to ensure tasks are completed on time.

4. Project Follow-Up:

· Assist the Director in tracking the progress of projects managed by various departments to ensure they are on schedule.

· Maintain communication with department heads and provide timely updates on project status and potential issues.

5. Document and Correspondence Management:

· Handle the Director's daily documents and correspondence, including emails, reports, and contracts.

· Ensure proper filing and archiving of documents for easy retrieval.

6. Government Department Communication:

· Assist the Director in communication and coordination with government departments to ensure accurate and timely information exchange.

· Prepare and submit required documents and reports to comply with government regulations and requirements.

Requirements:

· Education: Minimum of a Bachelor's Degree (Degree), with a preference for those with a background in secretarial studies.

· Language Proficiency: Fluent in Chinese, Malay and English, with excellent written and verbal communication skills.

· Technical Skills: Proficient in office software (e.g., Microsoft Office Suite), with strong organizational and time management abilities.

· Experience: Prior experience as a secretary or personal assistant or administrative assistant is preferred, with additional experience in government communication being an advantage.

· Personal Attributes: Detail-oriented, responsible, able to work under pressure, and possess strong problem-solving skills.

* 5 days work week, 8:30 a.m. to 5:30 p.m.

* 14 days Public Holiday

* 12 days Annual Leave

Job Types: Full-time, Permanent

Pay: RM4, RM6,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What is your expected salary?
  • How long is your notice period?

Language:

  • English (Required)
  • Mandarin (Required)
  • Bahasa (Required)

Work Location: In person

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