Finance Executive

2 days ago

George Town, Penang, Malaysia GST MALAYSIA PLT Full time 60,000 - 120,000 per year

Key Responsibilities

  • Process supplier invoices, ensuring accuracy in prices, quantities, tax, and supporting documents.
  • Verify invoices against purchase orders, delivery orders, and contracts before posting.
  • Enter invoices into the accounting system and ensure correct coding to GL accounts.
  • Monitor AP aging and follow up on outstanding invoices to avoid overdue payments.
  • Prepare weekly and monthly payment runs (cheques, bank transfers, online banking).
  • Ensure all payments are properly approved according to company policies.
  • Reconcile supplier statements and identify missing invoices or outstanding items.
  • Investigate and resolve invoice discrepancies, short shipments, price differences, or duplicate invoices.
  • Maintain an accurate and organized Account Payable (AP) filing system for invoices, payment records, and supporting documents.
  • Handle staff claims and ensure claims comply with company policies.
  • Assist with tax-related AP matters (e.g., SST/GST invoice compliance).
  • Support month-end closing by preparing AP listings, accruals, and reconciliation schedules.
  • Coordinate with suppliers for invoice issues, payment queries, and document requests.
  • Liaise with internal teams (procurement, warehouse, operations) to resolve AP-related matters.
  • Assist with annual audit by preparing AP schedules and providing requested documents.
  • Support the Finance Manager with any ad-hoc accounting and administrative tasks.

Requirements

  • Diploma / Bachelor's Degree in Accounting, Finance, or a related field (professional qualifications such as ACCA, CPA, CIMA are an added advantage).
  • Minimum 2 years of hands-on experience in Account Payable or similar role - Fresh graduates are also welcome
  • Proficient in accounting software (e.g., SQL, Autocount, or equivalent) and strong skills in Microsoft Excel is preferred.
  • Detail-oriented, highly organized, and able to meet tight reporting deadlines.
  • Mandarin speaker required as the role involves regular communication with counterparts in China.
  • Strong communication skills and ability to liaise with external and internal stakeholders.

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