Intern, Accounts Payable

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Teleport Full time 25,000 - 35,000 per year

About Us
We've got modern day solutions for all your modern day delivery woes. In a world that's constantly on the move, we know how important it is to keep things moving. We're on a mission to enable everyone, from single merchants to the largest companies, to move goods and e-commerce anywhere in Asia Pacific and beyond.

Logistics should be easy, quick and seamless at great rates. And we believe this standard should be the norm, not the exception as we strive to be the best logistics company in Asia Pacific. Currently, we've made our presence felt in Malaysia, Thailand, Indonesia, Philippines, India, Singapore and China.

The Accounts Payable Intern will support the Accounts Payable team in managing administrative tasks, maintaining financial data accuracy, and ensuring smooth day-to-day operations based in Wisma Tune, Kuala Lumpur. The role also involves assisting with system-related updates and contributing to ongoing projects to improve process efficiency and visibility across all airlines.

Key Responsibilities

  • Daily Accounts Payable Operations
  • Assist in the processing and tracking of vendor invoices.
  • Maintain and review the rateline database regularly for accuracy and completeness.
  • Support the update of cargo handling additional costs.
  • Help in building and updating the rateline conditioning database.
  • Assist in checking cost breakdowns against invoices and flag any discrepancies
  • Monthly Cost Reconciliation
  • Reconcile CTO actual cost listings with invoice amounts.
  • Ensure that all relevant invoice copies are properly filed and stored in the shared folder
  • Data Management & Reporting
  • Compile rateline conditions for all AOCs to improve tracking of implementation dates.
  • Update the CPP/KG tracker bi-weekly to reflect the latest cargo rates for internal pricing reference.
  • Standardize naming conventions and folder structures in the AP shared drive to improve accessibility and user-friendliness for external parties
  • Support to AP Executives
  • Assist in preparing documentation for payment processing and internal approvals.
  • Follow up with internal teams and vendors on pending information or invoice clarifications.
  • Help maintain an organized document trail for audit and compliance purposes.
  • Participate in ad hoc tasks or projects as assigned by the Accounts Payable Executives

Requirements

  • Strong attention to detail and organization skills
  • Willingness to learn and take initiative
  • Basic understanding of accounts payable and financial processes
  • Proficiency in Microsoft Excel and Google Workspace
  • Good interpersonal and communication skills
  • Ability to manage time effectively and meet deadlines

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