Accounts Payable Executive

Job Overview
We are seeking a meticulous and responsible
Accounts Payable (AP) Executive
to handle the end-to-end accounts payable cycle — from invoice and claim processing to payment preparation. The ideal candidate will ensure that all vendor invoices, intercompany recharges, and employee claims are recorded accurately, processed promptly, and paid in compliance with internal controls and accounting standards. This role requires strong attention to detail, accountability, and the ability to work effectively with cross-functional teams and management. The successful candidate should also be capable of handling high volumes of routine accounting transactions with accuracy and efficiency on a daily basis.

What you'll be doing

Invoice Management

• Manage, track, and accurately record all vendor invoices in the ERP system (e.g. NetSuite / SAP).
• Verify invoices against purchase orders, agreements, and approvals before posting.
• Ensure correct GL coding, cost center allocation, and tax (GST/VAT) classification.
• Liaise with internal teams to resolve any invoice discrepancies or missing documentation.

Employee Expense Claims

• Review and process employee reimbursement claims, ensuring they are valid, properly supported, and compliant with company policy.
• Validate expense categories and assign the correct GL and cost center before posting.
• Maintain timely claim reimbursement cycles and ensure accuracy of related accounting entries.

Payments

• Prepare and create vendor and employee payments (manual or batch) in the ERP system and/or bank portal.
• Ensure payments are processed according to the approved schedule, with appropriate supporting documents and authorizations.
• Reconcile payment runs and maintain audit-ready payment records.
• Coordinate with banks and internal approvers to ensure smooth execution of payments.

Reconciliation

• Perform monthly vendor Statement of Account (SOA) reconciliations to ensure completeness and accuracy.
• Assist in reconciling AP-related balances with the general ledger, identifying and resolving discrepancies promptly.
• Support intercompany reconciliation of recharge transactions.

Vendor Management

• Verify and process vendor creation and update requests in the ERP system, ensuring accuracy and completeness.
• Maintain proper documentation and internal control over vendor master data.

Compliance

• Ensure compliance with IRAS and other relevant tax regulations, including accurate input GST recognition.
• Maintain organized, audit-ready AP records and documentation.

Audit Support

• Prepare and provide AP schedules, supporting documentation, and explanations for internal and external audits.

Process Improvement

• Support finance automation and ERP enhancement initiatives to streamline payment and reconciliation workflows.
• Identify process gaps and propose improvements to strengthen controls and efficiency.

The Ideal Candidate

• Diploma or Bachelor's degree in Accounting, Finance, or related field.
• Solid understanding of accounting principles and tax (GST) compliance.
• Hands-on experience in ERP systems (e.g. NetSuite, SAP) and proficiency in Microsoft Excel.
• Strong attention to detail, accuracy, and time management skills.
• Excellent communication and teamwork abilities across departments.

Compensation & Benefits

• Competitive salary based on experience
• Participation in company bonus pool
• Daily catered lunch
• Health insurance and wellness benefits

About Caladan
Caladan makes digital asset markets more efficient and fair. We support exchanges, tokens, and institutional investors with on-exchange liquidity, DeFi expertise, treasury solutions, and investments. Since 2017 we've been a pioneer in crypto market-making, powering over $50B in annual transactions across 1000+ assets.