Company Secretary

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia SHAN HAI MAP SDN. BHD. Full time

Job Description:

  • Handle full spectrum of corporate secretarial duties for the company and clients, including incorporation, resolution drafting, annual filing, and board meeting arrangements.
  • Ensure timely submission of statutory documents to SSM (e.g. Form 24, 44, 49, Annual Returns).
  • Maintain and update statutory records, registers, and minutes books.
  • Liaise with SSM, auditors, tax agents, banks, and clients.
  • Monitor compliance with Companies Act 2016 and relevant regulatory requirements.
  • Provide advisory on corporate governance and secretarial best practices.
  • Assist in share allotments, transfers, and changes in directorship/shareholding.
  • Proficiency in using SSM platform (such as MYCOID, E-Info, MYDATA, MBRS)
  • Update statutory records/ registers and corporate information
  • Monitor clients' corporate records and maintain a personal master list to track deadlines. Proactively remind clients on payments, license renewals, and compliance matters.
  • To perform other ad-hoc clerical duties as and when required

岗位职责:

  • 全面处理公司及客户的公司秘书工作,包括公司注册、草拟决议、年度申报、董事会议安排等。
  • 确保及时向公司委员会(SSM)提交法定文件(如表格24、44、49、年度申报等)。
  • 管理与更新公司法定记录、注册册及会议记录本。
  • 与 SSM、审计师、税务代理、银行和客户沟通协调。
  • 监督公司是否符合《公司法 2016》的相关合规要求。
  • 协助处理股份配发、转让、董事/股东变更等事项。
  • 熟练操作公司委员会平台,如 MYCOID、E-Info、MYDATA、MBRS
  • 更新法定记录、注册册及公司资料
  • 需定期监控客户公司资料,并自行建立主控清单以追踪所有重要期限,主动提醒客户处理付款、执照更新及合规相关事项。
  • 处理其他上级安排的行政工作与临时任务

Job Requirement:

  • MAICSA / ICSA-qualified or Licensed Company Secretary registered with SSM
  • Diploma/Degree in Corporate Administration, Business, Accounting, Law, or related field.
  • Minimum 3 years working experience in a company secretarial firm or corporate secretarial department.
  • Good knowledge of Companies Act 2016 and corporate regulations.
  • Proficient in written and spoken English, Bahasa Malaysia and Mandarin (preferred for Chinese clients).
  • Meticulous, responsible and able to handle multiple deadlines.
  • Familiarity with Microsoft Work and Excel
  • Independent, meticulous, proactive, resourceful and team player with good interpersonal, organizational and time management skills

任职资格:

  • 拥有 ICSA / MAICSA / Licensed Secretary Certificate 资格或已持有 SSM 注册执照的公司秘书。
  • 拥有公司行政管理、商业、会计、法律或相关专业文凭/学士学位。
  • 至少拥有 3 年公司秘书事务所或公司法务部门相关经验。
  • 熟悉《公司法 2016》与相关法规要求。
  • 中、英、马三语书写与口语流利(能服务中文客户者优先)。
  • 做事细心、负责任、能处理多项任务并守时。
  • 熟悉 Microsoft Word 与 Excel。
  • 具备独立作业能力、做事细心、积极主动、擅于资源整合及团队合作。

Benefit:

  • No Overtime
  • Follow All KL Public Holiday
  • Allowance
  • Birthday Celebration
  • Lunch Gathering
  • High chance of promotion
  • Harmonious working environment
  • Guarantee 1 month bonus (upon 12 month service)
  • Friday Extended Lunch Break

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