Purchasing Clerk

2 days ago

Johor Bahru, Johor, Malaysia Plassein Industry Sdn Bhd Full time 12,000 - 72,000 per year

Key Responsibilities

  • Assist the Purchasing Executive/Manager in daily procurement activities.
  • Prepare and process purchase requisitions, purchase orders (POs), and supplier quotations.
  • Liaise with suppliers to obtain quotations, confirm orders, and follow up on delivery schedules.
  • Coordinate with warehouse, production, and planning teams to ensure timely material availability.
  • Monitor inventory levels and initiate replenishment based on production needs.
  • Maintain and update supplier records, price lists, and purchasing documentation.
  • Assist in evaluating and comparing supplier quotations for cost and quality.
  • Support the preparation of monthly purchasing reports, cost analyses, and delivery tracking summaries.
  • Perform other administrative or clerical tasks assigned by the Purchasing Manager or superior.

Qualifications / Knowledge / SkillsQualifications

  • Minimum Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, or related field.
  • 1–3 years of experience in purchasing or procurement, preferably in a plastic injection moulding or manufacturing industry.

Knowledge

  • Understanding of purchasing procedures, supplier management, and inventory control.
  • Familiarity with plastic raw materials, moulding components, and machine spare parts is an advantage.
  • Basic knowledge of ERP/MRP systems for purchasing and inventory tracking.
  • Awareness of ISO or IATF 16949 documentation requirements related to procurement.

Skills

  • Proficient in Microsoft Office (Excel, Word, Outlook).
  • Strong communication and negotiation skills.
  • Good organizational and time management abilities.
  • Detail-oriented and accurate in documentation.
  • Team player with strong coordination and follow-up capabilities.
  • Ability to multitask in a fast-paced manufacturing environment.

Authority

  • Prepare and issue purchase orders as approved by the Purchasing Manager or management.
  • Communicate with suppliers regarding pricing, lead times, and order confirmations.
  • Escalate issues such as delayed deliveries, quality discrepancies, or price changes.
  • Recommend potential suppliers or cost-saving alternatives for consideration.

Working Conditions

  • Office-based role with occasional visits to the warehouse or production floor.
  • Standard working hours, with flexibility required during urgent procurement needs.
  • Frequent coordination with suppliers, logistics, planning, and production departments.
  • Exposure to fast-paced manufacturing and supply chain activities.
  • Occasional overtime during month-end closing or urgent orders.

Key Performance Indicators (KPIs)

  • On-Time Purchase Order Processing – Percentage of POs issued within required timeframes.
  • Supplier On-Time Delivery – Percentage of suppliers meeting committed delivery schedules.
  • Cost Savings Achievement – Cost reduction through negotiation or alternative sourcing.
  • Documentation Accuracy – Error rate in POs, supplier invoices, or ERP entries.
  • Inventory Support Efficiency – Timeliness in replenishing critical materials.
  • Supplier Communication Effectiveness – Responsiveness and issue resolution time.
  • Compliance Rate – Adherence to procurement procedures, approval limits, and company policies.

Job Type: Permanent

Pay: RM1, RM2,400.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Work Location: In person

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