Human Resources Assistant

2 weeks ago


Bandar Utama, Malaysia hnf catering sdn bhd Full time 29,400 - 34,800 per year

Key Responsibilities:

  • Recruitment & Onboarding – Assist in outlet-level hiring by posting vacancies, coordinating interviews, preparing offer letters and contracts, and ensuring smooth onboarding and orientation for new employees.
  • Attendance & Leave Management – Monitor daily staff attendance through the fingerprint/thumbprint system, track irregularities such as late comings or absences, and process leave applications while maintaining updated records.
  • Payroll Preparation – Collect, check, and compile outlet staff attendance and overtime records; prepare payroll for assigned outlets (such as BISKL, IGBIS, PIS, EIG, etc.) under the supervision of the HR Executive, ensuring accuracy and timely submission.
  • HR Administration – Maintain accurate employee files, records, and HR databases; prepare HR-related documents such as confirmation letters, transfer letters, warning notices, and resignation acceptances in line with company procedures.
  • Employee Support & Relations – Act as the first point of contact for outlet employees on HR-related queries, policies, and benefits, while assisting with minor grievances and escalating more serious matters to the HR Executive.
  • Compliance & HR Policies – Ensure outlet-level HR practices and documentation comply with Malaysian labor laws, company policies, and standard operating procedures, and assist in preparing HR reports and supporting audits when required.
  • Training & Development Support – Coordinate outlet staff training by arranging schedules, tracking attendance, maintaining training records, and collecting feedback to support employee growth and compliance requirements.

Requirements:

  • Diploma/Degree in Human Resources, Business Administration, or related field.
  • At least 1-2 year of experience in HR/administration (F&B/retail outlet experience is an advantage).
  • Proficient inSQL PAYROLL & MS Office (Excel, Word, PowerPoint).
  • Knowledge of labor laws and HR practices in Malaysia.
  • Firm and strict in enforcing HR policies, attendance, and compliance matters while remaining professional and fair.
  • Able to work independently and handle confidential information with integrity.

Interested candidate please send your resume/CV to MS. SYASYA)

Job Types: Full-time, Permanent

Pay: Up to RM2,900.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Meal provided
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • How many years of experience do you have in handling employee records, attendance, or payroll support?
  • Your notice period?
  • Why we should hire you? Your strengths? Your weakness? Please elaborate.
  • Based your answer above, what is your expected salary?

Experience:

  • Malaysian labor laws: 2 years (Required)
  • SQL PAYROLL: 3 years (Required)

Work Location: In person



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