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senior finance executive

2 weeks ago

Glenmarie Selangor, Malaysia SANTA FE RELOCATION SERVICES SDN BHD Full time 60,000 - 120,000 per year

1.     General Duties


• Manage and oversee the daily accounting operations of Malaysia office, working closely with the Finance Manager.


• Supervise and control activities of Accounting Shared Service Centre ("SSC") –  month-end and year-end closing process, accounts payable/receivable, general ledgers, expenditures variance analysis, intercompany account reconciliations.


• Assist in analyse monthly financial results to identify issues and opportunities for improvement.


• Business partner with other line of businesses ("LOBs")/departments on Malaysia related matters. Also, to act as the key point of contact between LOBs and SSC.


• Assist in the cash management, treasury function and preparation of cash flow forecasts. Custodian of petty cash and cheque book.


• Prepare & check incentive/commission schedule for Moving and Relocation.


• Ensure Balance sheet records are up to date and accurate by conducting review and analysis on monthly basis.


• Take charge of annual physical stock-taking, inventory valuation and fixed assets accounting activity


• Review/prepare schedules and documents as required for statutory audit, coordinate and complete annual audits and taxes filing.


• Liaise with auditors, company secretary, tax consultants, bankers and other professionals regarding corporate regulations, tax, and banking matters to ensure compliance with local laws and regulations.


• Regularly review and enhance accounting workflow, accounting policies & procedures and internal control. Provide support to system changes and upgrade.


• Assist in annual budget preparation by working closely with other LOBs. Monitor budget that has been set whilst continuously review.


• Prepare and assist in routine reporting, ad-hoc projects and tasks potentially involving other markets as assigned from time to time.

2.     Specific Responsibilities

A) Accounts Payable and Banking

  • Prepare payments on banking platforms (HSBC and Maybank) for Immigration authorities and other general payments.
  • Assist SSC to verify supplier invoices, ensure accurate account coding, and reconcile supplier statements.
  • Send daily bank balance to group and weekly cash flow movement
  • Converse with vendors on payment related matters via phone and email.
  • Prepare reconciliation for expense management payments.
  • Prepare Sales Service Tax (SST) computation.
  • Review and sign cheques in accordance with company policy.
  • Review trade supplier statements and receipts.
  • Instruct SSC to ensure trade supplier payment are processed on a timely basis.
  • Prepare monthly bank reconciliation for all bank accounts,
  • Prepare monthly journals, review monthly accruals data (SFG), and final accounts.
  • Perform P&L and balance sheet analysis and support month-end closing activities.
  • Manage petty cash and outstation advances, ensuring proper documentation and reconciliation.

B) Accounts Receivable

  • Run daily billing report analysis (actual vs budget)
  • Send weekly unbilled report to team
  • Send unapproved invoices list
  • Assist in reconciling customer accounts and resolving any billing discrepancies.

C) Month-End Closing

  • Prepare month-end journal entries for accruals and provisions including:

  • Review accruals and deferrals reports for jobs

  • Review job financial completion status
  • Prepare payroll journal
  • Update employee monthly headcount in report
  • Prepare statistical report for month end closing
  • Fixed asset depreciation

D) Audit Schedules Preparation

Prepare audit schedules for the following areas:

  • Fixed Assets
  • General Clearing
  • Deposits and Guarantees
  • Hire Purchase (HP) and Lease Payable

  • Accrual Liabilities (A/L) including:

  • Cost of Sales

  • Relocation Car Rental
  • Truck Maintenance
  • Advertising & Promotion
  • Lease Line
  • Others as required

E) Detailed Job Costing

  • Prepare detailed job costing analysis to support business decision-making and financial reporting.

F) Sales Commission

  • Prepare monthly journal entries for sales commission provisions.
  • Calculate and verify quarterly sales commission payments.

G) Inventory / Stock Management

  • Review monthly packing material consumption reports.
  • Prepare reconciliation reports comparing accounting stock balances with physical stock counts.

Liaison

  • Collaborate and maintain effective communication with internal staff, management, customers, and suppliers to ensure smooth financial operations.

Education and Qualifications

·       Tertiary Qualification in relevant discipline

·       Must have at least 2 - 3 year's relevant finance or audit experience.

·       Excellent computer skill, Ms Office (Excel, Word), Outlook, etc.

·       Superior English ability and fluency in local language.

·       Attention to detail

·       The attributes and behaviours required for Santa Fe Values of Quality, Efficiency, People, Safety, Respect and Ethics.

Technical Knowledge & Skills

·       Good communication / negotiation / organization skills,

·       Pro-active, can do attitude and teamwork, problem/conflict resolving skills

·       Attention to detail.

·       Ability to work to deadlines and prioritize workload.

·       Behavioural Competencies

·       Quality – Providing outstanding service to our clients at all times.

·       Efficiency – Dealing with queries and applications timeously

·       People – Being supportive to colleagues and clients

·       Confidentiality – Understanding that all documentation provided to us is confidential and that the clients trust us with their personal information.

·       Respect – Respecting colleagues and clients and treating them with a personal touch so that they are comfortable with us.

·       Ethics – Working hard, maintaining integrity and values at all time