Personal Assistant

6 days ago

Jalan Ipoh Kuala Lumpur, Malaysia Janamuda Sdn Bhd Full time
About Us

Enjoy being the steady right hand who keeps everything on track? We're a fast-growing KL-based company and our Managing Director is looking for a sharp PA/EA to help drive the business forward.

In this role, you'll sit close to leadership, handle sensitive information, and ensuring day-to-day operations run smoothly. If you're organised, discreet, proactive, and love bringing structure to a busy, fast-paced environment, you'll thrive here.


Key Responsibilities
Executive Support
  • Provide full executive support to the Managing Director, including calendar management, meetings, travel, and confidential correspondence.
  • Prepare agendas, take minutes, track decisions, and ensure timely follow-up on all action items.
  • Support problem-solving and crisis management on behalf of the Managing Director
  • Assist with ad hoc tasks and special projects assigned by the Managing Director
Business Coordination
  • Coordinate with key teams (e.g. marketing, operations, customer service, warehouse, finance) to keep the Managing Director updated on business and e-commerce performance
  • Optimise and implement more efficient processes, workflows, and SOPs across departments
Communication & Stakeholder Management
  • Act as a liaison between the Managing Director and other departments to ensure clear and effective communication
  • Coordinate with internal and external stakeholders, including partners, vendors, and key clients, on behalf of the Managing Director
Administrative & Personal Support
  • Organise and maintain proper digital and physical filing of documents, records, and confidential information
  • Handle occasional personal matters and arrangements for the Managing Director (e.g. appointments, bookings, renewals)

Requirements (What We're Looking For)
  • Diploma / Degree in Business Administration, Management, Secretarial Studies or related field
  • Minimum 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management
  • Strong organisational and time management skills with the ability to multitask and work under pressure
  • Excellent communication and interpersonal skills, with the confidence to interact with all levels of the organisation
  • Exceptional attention to detail and a high level of accuracy in work
  • Ability to work independently with minimal supervision and take initiative in solving problems
  • High level of discretion and confidentiality when handling sensitive information
  • Good command of English and Bahasa Malaysia (both written and spoken); Mandarin is a plus
  • Proactive, resourceful and adaptable in a fast-paced working environment
  • Willing to occasionally work beyond normal office hours when required

What We Offer

At Janamuda Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. You can expect competitive remuneration, opportunities for professional development, and a range of benefits to support your work-life balance. We also prioritise the wellbeing of our team and encourage open communication to ensure your needs are met.


Benefits
  • Competitive salary: RM 5,000 – RM 7,500/month (commensurate with experience & performance).
  • Opportunities to grow with a fast-scaling e-commerce business
  • Supportive, dynamic and entrepreneurial work environment
  • Competitive base salary (reviewed annually)
  • Performance bonus plan
  • EPF / SOCSO / EIS contributions
  • Staff purchase discounts
  • Comprehensive medical coverage
  • Catered team lunches
  • Inclusive events & birthday celebrations
  • On-site snacks & beverages (office)
  • Free-flow ice cream for all employees
  • 3 mins walk from MRT Kentonmen

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