Executive, Recruitment

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia PNS ASQ Asia Sdn Bhd Full time

Job Purpose

The Executive, Recruitment supports end-to-end recruitment activities to attract, assess, and onboard suitable talents in a timely and cost-effective manner, in line with organisational manpower plans and business needs.

Key Responsibilities

  1. Recruitment & Selection

  2. Support full-cycle recruitment activities including job posting, CV screening, interview coordination, and offer preparation.

  3. Liaise with hiring managers to understand manpower requirements, job specifications, and hiring timelines.
  4. Coordinate interview schedules, assessment arrangements, and panel logistics.

  5. Prepare recruitment documents such as interview summaries, justifications, and approval papers.

  6. Talent Sourcing & Employer Branding

  7. Source candidates through job portals, databases, social media, referrals, and other recruitment channels.

  8. Maintain and update candidate databases and recruitment trackers.

  9. Support employer branding activities such as career fairs, recruitment events, and collaborations with external parties.

  10. Offer Management & Pre-Employment Checks

  11. Prepare offer letters and employment documentation in accordance with approved terms and policies.

  12. Coordinate pre-employment requirements including background checks, medical check-ups, and reference checks.

  13. Engage candidates throughout the offer and acceptance process to ensure positive candidate experience.

  14. Onboarding & Stakeholder Coordination

  15. Coordinate onboarding arrangements and joiner documentation with relevant internal stakeholders.

  16. Ensure timely submission and completeness of new hire documents.

  17. Act as a point of contact for candidates prior to their first day of work.

  18. Recruitment Reporting & Administration

  19. Maintain accurate recruitment records, trackers, and filing for audit and reporting purposes.

  20. Prepare recruitment reports and manpower statistics.
  21. Support recruitment audits, compliance requirements, and process improvements.

Job Requirements

Education

  • Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related field.

Experience

  • Minimum 1–3 years of experience in recruitment, HR operations, or related roles.
  • Experience in corporate, GLC, or structured hiring environment is an advantage.

Skills & Competencies

  • Strong communication and interpersonal skills.
  • Good coordination and organisational skills.
  • Ability to manage multiple vacancies and tight timelines.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Detail-oriented with good documentation skills.
  • Professional, discreet, and service-oriented.

Key Competencies

  • Stakeholder Management
  • Time & Priority Management
  • Attention to Detail
  • Teamwork & Collaboration
  • Adaptability

Job Type: Permanent

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person

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