Event Cum Admin Executive

2 weeks ago

Petaling Jaya, Selangor, Malaysia REHDA Youth Full time 40,000 - 60,000 per year

Key Responsibilities
:

  • Execute general secretarial tasks including management of meeting schedules, taking meeting minutes, preparation of reports, coordinating travel, and maintaining calendar, and handling other administrative tasks.
  • Prepare official correspondences, including memoranda, meeting agendas, minutes, and external letters. This includes organizing meeting rooms and preparing materials and facilities for meetings.
  • Maintain a systematic filing system to ensure efficient document handling for easy reference, retrieval, and the secure storage of critical documents.
  • Assist in organizing both internal and external events, contributing to the seamless execution of company functions.
  • Uphold strict confidentiality standards and maintain professional interactions across all levels of management and staff.
  • Promptly inform the immediate supervisor of critical communications, including urgent memos, correspondences, and faxes.
  • Manage the processing of quotations, orders, invoices, and budgeting activities.
  • Conduct basic accounting and bookkeeping to support financial management.
  • Review and facilitate payment of bills or claims while maintaining accurate financial records.
  • Manage special assignments, ad-hoc tasks, and other duties as required.

Qualification:

  • Minimum of a Diploma in Secretarial Studies, Business Administration, Management, Marketing, Professional Secretarial Certificate or a related field.
  • At least one (1) year of working experience in the related field is required for this position.
  • Proficiency in computer and internet applications, with mandatory knowledge of Zoom, Canva, Microsoft Excel, Word, and PowerPoint. Additional technical skills are advantageous.
  • Excellent organizational abilities, including planning, prioritizing, and meeting deadlines.
  • Capability to work independently with minimal supervision, alongside being a quick learner and self-motivated.
  • Exhibits responsibility, a positive outlook, team collaboration skills, multitasking capability, attention to detail, and a willingness to undertake outdoor errands as necessary.
  • Fluency in English and Mandarin is essential.
  • Exceptional interpersonal and communication skills, with the aptitude to engage effectively at all organizational levels.
  • Must have personal transportation and be willing to travel as required by the job.

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