HR Operation Executive

The HR Operation Executive holds a Generalist job role which will be responsible for managing end-to-end HR administrative functions, ensuring smooth onboarding processes, handling disciplinary matters, maintaining accurate HR records, and providing comprehensive support to employees and clients. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and external stakeholders.

Key Responsibilities:

1. Onboarding & Employee Documentation

• Handle onboarding paperwork and ensure all required documentation is completed accurately.
• Coordinate pre-employment medical check-ups and ensure compliance with company policies.
• Maintain accurate and up-to-date employee records.
• Coordinate the arrival process and work with the hostel management team on hostel allocation.

• Review disciplinary policies and update from time to time from JTK
• Handle disciplinary correspondence and issue letters in accordance with company policies and labor laws.
• Communicate with employees to gather facts on workplace and hostel-related issues.
• Coordinate the Domestic Inquiry process neatly, ensuring compliance with procedures.

• Keep HR SOP and handbook up-to-date.
• File and organize all important employee data, correspondence, and HR-related documents.
• Ensure timely and accurate upkeep of all HR data to support decision-making and compliance.
• Keep up with the knowledge of employment law and be able to advise and change any process when required.

• Act as a liaison between employees and management to address workplace concerns.
• Coordinate with other HR colleagues to provide necessary support to employees and clients.

• Work closely with internal departments to ensure HR policies and processes are effectively implemented.
• Knowledge of payroll is essential and ready to support payroll when required.
• Provide support for other HR functions as needed.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong interest candidate may be considered.
• Strong knowledge of HR processes and best practices.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Detail-oriented with strong organizational and time management skills.
• Proficient in MS Office and HR software.
• Experience working in a fast-paced and dynamic environment.
• Knowledge of Malaysian labor laws and regulations is an advantage.
  
  Skills
  • Good problem solving and decision-making skills. This skill-set can possibly be the most important part in identifying problems within the organization and having the capability to evaluate the relevant action required.
  • You should have strong communication skills.
  • Good Self leadership skills as your main focus will be to effectively convince others on business matters.
  • Professional and Polite in managing communication
  • Independent and forward in handling operational matters
  • Ability to work online from home independently
  • Good data management including data entry and processing skills
  • Good planning, organizing and reporting skill required
  • Ability to follow-up all task effectively and report in timely manner
  • Good with Microsoft office software, project management and other software that support operational excellent
  • Ability to multi-task and yet be accurate in the task
  • Adaptable and high-stress tolerance
  • Logic and good common sense is required for the job
    
  • Initiative and proactive in all manners and tasks.
  • Career Path
• Sr HR Operation Executive - Assistant HR Manager - HR Manager
  
  Skills must have or to be developed
  • Leadership (potential)
  • Conflict management
  • Proactive & Initiative
  • Organization
  • Decision-making
  • People management
  • Data entry skills
  • Data processing and analysing skills
  • Dependable
  • Reporting skills
  • Deadline-oriented
  • Budget development
  • Critical thinking skills
  • Problem solving skills
  • Planning and organizing
  • Communication skills
  • Persuasiveness
  • Influencing and leading
  • Delegation
  • Teamwork
  • Negotiation
  • Adaptability
  • Stress tolerance