Administrative Executive

3 days ago

Penang, Malaysia ThunderSoft Full time 60,000 - 84,000 per year

Role Overview

We are seeking a highly organized and adaptable Administrative Executive to support both administrative/operational tasks and Data Center GPU Systems Allocation. This role requires strong multitasking skills, flexibility, and the ability to learn new systems quickly while collaborating with multiple stakeholders, globally.

Responsibilities

Administrative & Operational Support

  • Manage day-to-day administrative tasks, including booking meeting rooms, arranging private transportation, and handling vendor coordination.
  • Collaborate with other team admins to secure necessary support for cross-functional activities.

Systems Allocation

  • Work closely with a Program Manager to allocate GPU systems in the Data Center using the Conductor tool.
  • Learn and master the allocation process quickly to ensure timely and accurate execution.

Event & Activity Planning

  • Organize team-building activities, birthday celebrations, and company events.
  • Plan logistics, manage budgets, and ensure smooth execution of team activities.

Stakeholder Collaboration

  • Communicate effectively with internal teams, vendors, and external partners to complete tasks on time.
  • Coordinate across multiple groups to ensure alignment and timely delivery.

Task Management

  • Demonstrate flexibility in switching between tasks and roles as priorities change.
  • Maintain high standards of accuracy and efficiency under tight deadlines.

Required Skills & Qualifications

  • Proven experience in administrative or operational roles.
  • Strong organizational and multitasking abilities.
  • Quick learner with the ability to adapt to new tools and processes.
  • Excellent communication and stakeholder management skills.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Teams).
  • Ability to plan and execute events effectively.
    • Problem-solving mindset and proactive approach to challenges.

Preferred Skills

  • Experience with resource allocation or scheduling tools.
  • Familiarity with vendor management and event coordination.
  • Ability to work independently and as part of a team in a fast-paced environment.

Key Attributes

  • Flexibility and adaptability.
  • Strong attention to detail.
  • Collaborative and team-oriented.
  • Results-driven with a focus on timely delivery.

Pay Range: 5-7K

  • Executive, Corporate Secretarial Penang

    1 day ago

    Penang, Malaysia TMF Administrative Services Malaysia Sdn. Bhd. Full time

    Job ID32930LocationMalaysia, Penang, MalaysiaWork TypesFull TimeCategoriesClient Corporate SecretarialPathways for career developmentWork with colleagues and clients around the world on interesting and challenging work.We provide internal career opportunities so you can take your career further within TMFContinuous development is supported through global...

  • Human Resource and Administration Executive

    1 day ago

    Penang Island, Penang, Malaysia EVERGRAND ELECTRONIC SCIENTIFIC TECHNOLOGY SDN. BHD. Full time

    HR & Admin ExecutiveJob Summary:The HR & Admin Executive is responsible for day-to-day HR operations, recruitment coordination, payroll and statutory compliance, and general office administration. The role supports employee lifecycle management, maintains accurate HR records, assists with visas and government submissions, and provides administrative support...

  • Administrative Assistant

    1 day ago

    Penang, Malaysia UST Global (M) Sdn Bhd Full time

    Job description:• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.• Organizes meeting...

  • Office Administrator

    5 days ago

    Penang, Malaysia Lancesoft Malaysia Full time 40,000 - 60,000 per year

    Job description:• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.• Organizes meeting...

  • Manager, Administration

    7 days ago

    Penang, Malaysia Advanced Energy Industries, Inc Full time

    **RESPONSIBILITIES**: - Manage the calendars for multiple executives to best meet the needs of the business. - Coordinate executive travel by partnering with Advanced Energy’s travel service to book travel, process expense reports, and maintain records and receipts. - Schedule and set up meetings and events for assigned groups - including scheduling...

  • Administrative Assistant

    5 days ago

    Penang, Malaysia CBRE WTW PROPERTY SERVICES SDN BHD Full time $25,000 - $70,000 per year

    Candidate must possess at least DiplomaMinimum 1-2 years of administrative management experience preferredHandle daily administrative duties such as data entry, filing, correspondence, and document control.Prepare and maintain tenancy files, property records, and contractor information.Assist Property Executive in preparing letters, notices and...

  • Administrative Assistant-Mandarin

    5 days ago

    Penang, Malaysia Lancesoft Malaysia Full time 30,000 - 60,000 per year

    :Mode of Working: Onsite (All business days)Job description:• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling...

  • RPA Administrator

    5 days ago

    Penang, Malaysia HCL Singapore Pte Ltd Full time 60,000 - 120,000 per year

    Summary:We are seeking a proactive and technically skilled RPA Administrator to join our team. This role is essential in ensuring the stability, scalability, and performance of our Robotic Process Automation (RPA) platform and deployed bots.Responsibilities:Manage and maintain the RPA platform (UiPath), including installation and configuration.Collaborate...

  • Senior Administrative Assistant

    5 days ago

    Penang, Malaysia Collabera Full time 30,000 - 60,000 per year

    Role:Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or groupsProvides support to senior executives, managers, and office visitors by handling daily office tasks.Organizes meeting schedules, manages, and maintains conference rooms for executives and various office...

  • Program Administrator

    7 days ago

    Penang, Malaysia Plexus Full time 40,000 - 60,000 per year

    Purpose Statement:  Supports Program Managers with daily tactical and administrative activities, liaising with the Customer Focus Team (CFT), Plexus functional areas and junior customer representatives.Key Job Accountabilities:Provide administrative assistance to PMs and CFT to enable the CFT to focus on delivery.Prepare internal and customer-facing data...