Executive Secretary

1 day ago

Klang, Selangor, Malaysia KL-Kepong Oleomas Sdn Bhd Full time $40,000 - $50,000 per year
  • Perform secretarial functions that encompass maintaining good working order of all business correspondence records, secretarial facilities and management reports.
  • Assist in day-to-day running of administration function of the Director office and Meeting Rooms arrangements for Meetings, Trainings and Plant/Customers Visits, etc.
  • Plan and organize daily activities of Director, set-up and schedule meetings with internal staff and external parties, top officials of Government departments or private corporations for purpose of high-level contacts and lobbying of projects, business development and projects at proposal stage.
  • To ensure that the Tea Lady carries out her daily work properly - maintaining the cleanliness of the Office, Meeting Rooms, Toilets and the Pantry.
  • Sort out incoming mail stamped the date of receipt and distribute to all the relevant departments concern, summaries reports, agreements or proposals for Director's or visiting Directors' attention and actions.
  • To ensure that the Meetings schedules and Meeting Room arrangements are in order.
  • Confidentiality in executing P&C Documents, etc

REQUIREMENTS

  • Possess at least a PSC qualification or Diploma / Degree in Secretarial Studies or equivalent with a minimum of 1 year working experience.
  • Specializing in Secretarial work, administrative work or equivalent
  • Strong command in English and Bahasa Malaysia, both written and oral
  • Analytical, and able to work independently with minimum supervision
  • Able to speak other languages/dialects as well is a compliment
  • Pleasant personality with good communication skills
  • Excellent planning and organizing skills

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