Senior Executive, HR Services

Company Description

We are Cement Industries of Malaysia Berhad, also known as CIMA.

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Since 1972, we have grown from strength to strength in establishing ourselves as a preferred construction material partner in Malaysia as well as the regional market.

Our involvement in various iconic projects which have redefined the country's infrastructure landscape, ranging from expressways, bridges, railroads to integrated developments is testament of our proven track record over the years.

Backed by our technical expertise, we are relentless in our commitment to continuously innovate and operate in a sustainable manner.

As a subsidiary of UEM Group Berhad, Malaysia's leading engineering-based infrastructure and services conglomerate, we are committed to continue playing our role in realising the country's infrastructure dream, driving the nation-building agenda and making differences in people's lives.

Role Description

Responsible as HR Services Category Partner for assisting comprehensive HR services across recruitment and operations for designated business divisions and departments within the Company. This role ensures a seamless experience for internal stakeholders and external candidates by managing end-to-end recruitment, optimizing HR operations processes, and supporting organizational objectives aligned with company values and strategic priorities
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Talent Acquisition

• End-to-end Recruitment:
  Proactively lead and complete end-to-end recruitment activities for designated divisions and departments, including job posting, sourcing, interviewing, candidate selection, and reference checks until the new joiner reports for duty. Ensure adherence to manpower hiring approval processes for all positions including the hiring of Protégé.
• Stakeholder Engagement:
  Partner with hiring managers to define role requirements and provide support on recruitment strategies and workforce planning, aligning with the company's objectives.
• Job Analysis:
  Conduct job analyses to identify the responsibilities, skills, and qualifications required for various roles, providing a foundation for accurate role descriptions and assessments.
• Job Evaluation:
  Assist in job evaluations by assessing the value and complexity of different roles to determine appropriate compensation levels for hiring, grades, and hierarchical placement.
• Conversion of Employment Terms:
  Coordinate the absorption of Protégé trainees or contract staff into permanent positions, supporting the necessary approvals and assessments.
• Candidate Pipeline Management:
  Maintain a proactive approach to building and nurturing talent pipelines, utilizing various channels to attract qualified candidates (including job boards, LinkedIn, career fairs, and partnerships) and updating the necessary trackers.
• Employment Branding:
  Contribute to strengthening CIMA's employer brand by promoting EVP initiatives, attending career fairs, and maintaining relationships with academic institutions.
• Invoice Processing:
  Process invoices and new supplier registration relating to recruitment.
• Protégé Initiatives and Management
  : Key Personnel in hiring and liaising with the related government agencies on the recruitment of Proteges.
• Manpower Hiring Approvals:
  Administer and track hiring approvals across executive, non-executive, and Protégé absorption categories, ensuring proper documentation and approval workflows.

HR Operations and Process Management

• Employee Transfer Coordination:
  Facilitate internal transfers, obtaining necessary approvals and coordinating with respective departments for a smooth transition.
• Additional Allowance Responsibilities Administration:
  Process acting allowances for employees temporarily taking on additional responsibilities, ensuring alignment with HR policies.
• Promotions & Job Upgrades:
  Manage documentation and approval processes for employee promotions and job grade adjustments, supporting career growth initiatives.
• Confirmation of Employment:
  Oversee the probationary review process and obtain final confirmation approvals for employees transitioning to confirmed status.
• Onboarding & Offboarding:
  Onboarding processing for new hires, ensuring all facilities needed are provided on the joining day to allow smooth integration into CIMA's culture. Also process offboarding processes, including exit clearances, exit interviews, and documentation, to capture insights for improving employee retention.
• Claim and Allowance Management:
  Administer and process employee claims in alignment with company policies.
• Employee Relations Support:

Work closely with IR on employee-related issues, assisting and supporting wherever required.

HR Operations and Process Management

• Employee Lifecycle Administration:
  Manage operational tasks across the employee lifecycle for the designated category, including contract administration, record-keeping, and updates to employee data in HR systems.
  Process job change transactions on reporting changes, organization changes, confirmation, promotion, transfer, etc).
  Raise reports on various leave computations when required (on resignation, retirement, end of contract, etc.)
• Data Management and Reporting:
  Maintain accurate HR Services metrics, preparing regular reports on recruitment status, onboarding, turnover rates, and other key HR indicators for the designated category.
• Data Integrity and Compliance:
  Ensure data accuracy and compliance with relevant regulations and internal policies, handling sensitive employee data with confidentiality.
• Regulatory Compliance:
  Ensure all HR Recruitment and Operations comply with labor laws and company policies, especially concerning employee data, contract terms, and role transitions.

Qualifications

• Minimum bachelor's degree in human resource management, business administration, or psychology.
• Minimum of 3–5 years of experience in HR, with a focus on recruitment and operations.
• Attention to Detail and Compliance Awareness
  : Ability to meticulously manage documentation and ensure regulatory compliance while working with sensitive and confidential matters.
• Analytical Skills:
  Proficient in handling HR data, and generating reports.
• Time &Priority Management:
  Highly organized with the ability to prioritize tasks and manage time effectively, especially under tight deadlines.
• Stakeholder Management:
  Strong communication (verbal and written) and collaboration skills to engage effectively with internal stakeholders and manage approval processes.
• Routine Role Performance:
  Good at performing routine tasks efficiently while maintaining accuracy and consistency.
• Openness and Cultural Sensitivity:
  Open to dialogue and respectful of diverse cultures, fostering inclusivity in interactions.
• Empathy and Firmness:
  Empathetic and helpful in addressing manpower requirements, yet able to maintain firmness in enforcing policies while adhering to the Code of Conduct, Employee Handbook, Collective agreements within CIMA Group, and any other related Company rules & regulations.