Personal Secretary

1 day ago

Petaling Jaya, Selangor, Malaysia Hunters International Full time 5,000 - 8,000 per year


The position provides secretarial, reception and administrative support for the department

Responsibilities

  • Manage the Chairpersons calendar, scheduling meetings, appointments, and events.
  • Act as the primary point of contact for the Chairperson, handling correspondence, phone calls, and emails
  • Facilitate communication between the Chairperson and board members, staff, partners, and external stakeholders.
  • Ensure the Chairperson is well-prepared for meetings with relevant materials and information.
  • Follow up on action items from meetings and ensure timely completion.
  • Maintain accurate and organized records of all foundation activities, meetings, and correspondence.
  • Manage and update contact lists, databases, and filing systems.
  • Ensure compliance with legal and regulatory documentation and record-keeping requirements.
  • Liaise with Foundation Project Officers and Corporate Communication Team to understand and follow up on ongoing projects, ensuring the Chairperson is kept informed of progress and any issues that arise.
  • Keep track of and maintain the filing and data retrieval system.
  • All other ad-hoc tasks as assigned by the Chairperson.

Qualifications

  • Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong interpersonal skills and the ability to work effectively with diverse groups of people.
  • Ability to multitask and prioritize workload in a fast-paced environment.
  • Able to converse in Mandarin, English & Bahasa Melayu.

Remuneration

MYR 5,000 - MYR 8,000

Consultant in charge

May Chong | May.- |
Andrea Low | |


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