Executive Assistant

3 days ago

Malacca, Melaka, Malaysia 5G-Starlink Pte. Full time 40,000 - 80,000 per year


Job Description

  • Support the Partners and Directors on expense management, calendaring, answering phone calls etc.
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Manage office supplies inventory and place orders as necessary
  • Office administration (e.g. report on printer issue, monitor office locker, seating arrangement, support team members when they are on duty at the office etc.)
  • Provide general support to visitors, new hires onboarding
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Plan in-house or off-site activities
  • Arrange business trips' transportation and accommodations for all leaders and staff
  • Generate periodic reports for leaders and managers (e.g. weekly financial reports)
  • Answer phone calls when staff is away (forwarded calls)
  • Support the team on internal events
  • Monitor incoming and outgoing correspondences, include distributing correspondences to the team
  • Monitor staff timesheets and remind for submission
  • Other tasks that the leaders deem fit

Qualifications

usually at least 3 years experience providing support at a high level

proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

knowledge of standard office administrative practices and procedures


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