procurement assistant/ executive

3 days ago

Malacca, Melaka, Malaysia TKS ESTATE SDN BHD Full time 30,000 - 60,000 per year

We are seeking a detail-oriented and proactive Procurement Assistant / Executive to join our team. The successful candidate will support the procurement function by sourcing, evaluating, and managing suppliers to ensure the timely and cost-effective purchase of goods and services. This role requires strong communication, negotiation, and coordination skills to maintain smooth procurement operations and contribute to overall business efficiency.

Key Responsibilities:

  • Source, evaluate, and select suppliers based on quality, price, delivery, and service.
  • Execute purchase orders (POs) accurately and promptly, ensuring all procurement documentation is complete and compliant.
  • Coordinate with suppliers to ensure timely delivery of goods and services, and follow up on outstanding orders.
  • Maintain and nurture strong relationships with suppliers to secure favorable terms and resolve issues efficiently.
  • Conduct market research and cost analysis to identify potential cost savings and process improvements.
  • Collaborate with internal departments to understand procurement needs and technical specifications.
  • Assist in vendor assessments, including performance reviews and compliance checks.
  • Support the preparation of procurement reports and maintain accurate records for audits and reviews.
  • Ensure adherence to company policies, SOPs, and regulatory requirements throughout the procurement process.
  • Proactively identify procurement risks and propose mitigation measures.
  • Facilitate communication between suppliers, procurement management, and internal stakeholders.
  • Participate in tender processes and contract negotiations as required.

Requirements:

  • Diploma or Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or related field.
  • 1–3 years of experience in procurement, purchasing, or supply chain operations
  • Strong understanding of procurement processes, sourcing strategies, and vendor management.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP or procurement systems (e.g., SAP, Oracle, or equivalent) is an advantage.
  • Excellent negotiation, communication, and interpersonal skills.
  • Strong analytical and problem-solving abilities with great attention to detail.
  • Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
  • High level of integrity, accountability, and professionalism.
  • Knowledge of import/export regulations, contract law, or ISO procedures is an added advantage.
  • Mandarin-speaking ability is an advantage, as the role may involve communication with Mandarin-speaking suppliers.

Job Type: Full-time

Pay: RM2, RM3,500.00 per month

Experience:

  • Procurement Assistant: 1 year (Required)

Work Location: In person

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