Procurement Executive

2 weeks ago

Malacca, Melaka, Malaysia INTOTEST SDN. BHD Full time 40,000 - 60,000 per year

Key Responsibilities:

a. Supplier Sourcing & Evaluation:

  • Identify, evaluate and select reliable suppliers and vendors based on quality, price, delivery, and service performance.
  • Source for new materials and negotiate the best terms.

b. Purchase Order Management:

  • Prepare, issue, and track Purchase Orders (POs).
  • Ensure orders are fulfilled on time and that goods/services meet required specifications.

c. Supplier Negotiations:

  • Negotiate pricing, credit terms, and delivery timelines with suppliers to ensure cost savings and procurement efficiency.

d. Inventory Coordination:

  • Work closely with inventory and warehouse teams to monitor stock levels and ensure uninterrupted material supply.
  • Address overstock or shortages in a timely manner.

e. System Utilization:

  • Utilize and maintain data in UBS systems for procurement activities, inventory control and order tracking.

f. Reporting & Documentation:

  • Prepare monthly procurement reports, cost analysis, and maintain updated records of purchases, pricing, and vendor performance.

g. Compliance & Risk Management:

  • Ensure compliance with company procurement policies and procedures. Identify and mitigate risks in the supply chain.

h. Undertake any additional tasks or responsibilities as delegated by the Head of Department, as and when required.

Job Requirements:

  • Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement or a related field.
  • At least 1 year of relevant experience in procurement, purchasing or supply chain roles.
  • Solid understanding of procurement processes, vendor management, and inventory control.
  • Proficient in using UBS systems and MS Office (especially Excel).
  • Strong negotiation, analytical, and problem-solving skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work independently, multitask, and thrive under pressure.
  • High attention to detail and accuracy in all aspects of work.
  • Knowledge of industry trends and pricing is an added advantage.

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