Document Controller/Project Coordinator

2 weeks ago

Elmina Selangor, Malaysia NCL ENERGY SDN BHD Full time 40,000 - 120,000 per year

Job Description – Document Controller & Project Coordinator (Data Center Project)

Job Location: Elmina, Selangor (Data Center Site)

Job Summary

We are seeking a Document Controller & Project Coordinator to support the successful delivery of our Data Center projects. This combined role ensures effective project documentation management and coordination between project teams, clients, and subcontractors. The ideal candidate will be detail-oriented, well-organized, and able to manage both administrative and coordination tasks in a fast-paced project environment.

Key Responsibilities

Document Control

  • Maintain, register, and control all project documents (drawings, technical submissions, permits, reports) using proper filing and electronic document systems.
  • Track incoming and outgoing documents, ensuring version control and proper distribution to relevant stakeholders.
  • Ensure documentation complies with company, client, and ISO standards.
  • Support audit and inspection requirements with accurate record-keeping.

Project Coordination

  • Assist the Project Manager in planning, coordinating, and monitoring daily project activities.
  • Liaise with clients, consultants, and subcontractors to ensure project requirements and deliverables are met.
  • Track project progress, schedules, and highlight risks, issues, or delays.
  • Prepare reports, meeting minutes, and progress updates for management and clients.
  • Coordinate material tracking, manpower allocation, and site support with internal teams (Procurement, QAQC, Safety, HR).
  • Ensure compliance with safety, quality, and regulatory requirements at site.
Requirements
  • Diploma/Degree in Engineering, Construction Management, Business Administration, or related field.
  • Minimum 2–3 years of working experience in document control and/or project coordination, preferably within Data Center, M&E, or construction projects.
  • Proficiency in MS Office; knowledge of document management software (e.g., Aconex, SharePoint) and scheduling tools (e.g., MS Project) is an advantage.
  • Strong organizational, communication, and problem-solving skills.
  • Able to work independently, handle multiple tasks, and meet tight deadlines in a fast-paced environment.
Why Join Us
  • Exposure to large-scale Data Center projects with international standards.
  • Attractive allowances and medical coverage.
  • Opportunities for career growth and professional development.
  • Supportive and collaborative project team environment.

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